Job summary
This is an exciting opportunity to join the Specialist Palliative Care Team (SPCT) in Pembrokeshire. Applications are invited from efficient and suitably qualified individuals for the post of Band 3 clinical Secretary. Working 24 hours per week (0.64 WTE), the successful candidate will be required to support the delivery of a comprehensive secretarial service to the Consultant, Speciality doctor and Clinical Nurse Specialist team.
Main duties of the job
You will undertake a wide-range of secretarial duties including (but not limited to) receipt and distribution of mail, audio transcription, which entails typing of highly sensitive letters and reports, in addition to utilising Health Board patient database systems. You will be required to collect and compile data for monthly reports, prepare nursing documentation packs, order office supplies and maintain a tidy, efficient office space. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your own initiative, as well as part of a multi-disciplinary team. Due to the nature of the speciality, you will possess excellent communication skills, demonstrating compassionate care at all times and act as front of house for the SPCT.
Experience of Microsoft packages and patient management systems e.g. WPAS, WCP coupled with proven secretarial skills is essential for this post.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/02/2024
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/02/2024
Person Specification
Qualifications and Knowledge
Essential
- General standard of education; 5 GCSE's or equivalent.
- Level 3 qualification e.g. A Levels or equivalent experience.
- Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable
Experience
Essential
- Previous experience of working in an administrative / office environment.
- Experience in minute taking and organising meetings and events.
- Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines.
- Experience of data entry and maintaining spreadsheets.
- Experience of dealing with public, health care professionals and health board staff at all levels.
- Working within a team environment.
Desirable
- Experience of working within NHS.
- Experience of managing equipment or resources required for services.
Language Skills
Desirable
- Welsh Speaker (Level 1) Full details around the expectations associated with level 1 may be found at the bottom of this page.
Circumstances
Essential
- Flexible approach to the needs of the service
Person Specification
Qualifications and Knowledge
Essential
- General standard of education; 5 GCSE's or equivalent.
- Level 3 qualification e.g. A Levels or equivalent experience.
- Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable
Experience
Essential
- Previous experience of working in an administrative / office environment.
- Experience in minute taking and organising meetings and events.
- Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines.
- Experience of data entry and maintaining spreadsheets.
- Experience of dealing with public, health care professionals and health board staff at all levels.
- Working within a team environment.
Desirable
- Experience of working within NHS.
- Experience of managing equipment or resources required for services.
Language Skills
Desirable
- Welsh Speaker (Level 1) Full details around the expectations associated with level 1 may be found at the bottom of this page.
Circumstances
Essential
- Flexible approach to the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
