Job summary
An exciting opportunity has arisen for a Clinical effectiveness Project Support Officer to join our Clinical Effectiveness team making a difference Health Board Wide. The base will be dependant on the location of the successful applicant.
The successful applicant will report to the Clinical Effectiveness Co-ordinator and work as part of a small team responsible for co-ordinating the clinical effectiveness agenda for the Health Board and supports the clinical effectiveness and service improvement initiatives across the Health Board. The post holder will have minimum levels of daily supervision and will be responsible for providing a high standard of business administration and project support to the Clinical Effectiveness Co-ordinator. Will be responsible for managing the organisation and delivery of a range of specific projects, sourcing information and investigating clinical effectiveness issues and implementation of programmes of work.
The post holder will have specific responsibilities for providing project support during the development of work plans and projects for the Effective Clinical Practice Sub-Committee. This will involve assisting with the development of project plans, scheduling project activity, ensuring reporting criteria is met and key project documentation including minutes for meetings. ensuring risks and issues are appropriately logged and maintained.
Main duties of the job
Main duties of the role will include the provision of project support to the Medical Directorate on a range of clinical effectiveness projects, and actively assist the Clinical Effectiveness Co-ordinator in the production of relevant project documentation, including project plans and project update reports.
Take lead responsibility for the management, organisation and co-ordination of key clinical effectiveness projects, as appropriate, and in support of the Clinical Effectiveness Coordinator. This includes leading throughout the lifecycle from inception to closure and have responsibility for effective planning, reporting and delivery. Produce project plans, risk logs, issues logs, milestones, needs assessments, training and communication plans. Draft business plans, funding bids and reports to underpin the development of clinical effectiveness projects across the Directorate.
The post requires use of computer for reports, database input/analysis, correspondence, email etc., and use of a range of I.T. equipment on a daily basis. The ability to travel across the Health Board as required.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (five of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
Assist the Clinical Effectiveness Co-ordinator in promoting adherence to NICE and other national guidance, including administration of systems and processes for recording, disseminating and implementing NICE and other national guidance.
Provide support to workshops and events and the Clinical Effectiveness Co-ordinator as required in the development and updating of the Effective Clinical Practice Work Programme and related project plans.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 05/07/23
Job description
Job responsibilities
Assist the Clinical Effectiveness Co-ordinator in promoting adherence to NICE and other national guidance, including administration of systems and processes for recording, disseminating and implementing NICE and other national guidance.
Provide support to workshops and events and the Clinical Effectiveness Co-ordinator as required in the development and updating of the Effective Clinical Practice Work Programme and related project plans.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 05/07/23
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent level qualification, or significant experience of working at similar level in specialist area
- Demonstration of CPD in relevant area
- Awareness of clinical systems and interdependency with clinical pathways
- Knowledge of techniques for planning, monitoring and controlling projects e.g. Prince2.
- Understanding of project management processes.
- A willingness to undertake training as appropriate to the role
- A willingness to contribute to the training requirements of others
- A commitment to personal professional development
- Knowledge of NHS organisational culture
Desirable
- Commitment to/evidence of ongoing personal training and development in related area
- Project management qualification e.g. Prince2 training (formal, informal or a willingness to work towards attainment).
- Knowledge and understanding of NICE and National Clinical guidance
Experience
Essential
- Experience of working in partnership with a range of organisations
- Experience of working to targets and outcomes in a programme management environment
- Experience of managing/ coordinating multiple projects/ programmes and developing project/ programme plans in timely manner
- Knowledge of the process of implementing internal processes and procedures
- Experience of producing project plans, risk logs, issues logs, milestones, needs assessments, training and communication plans
Desirable
- Experience within the Public, voluntary or social care sector
- Experience of committee work and minute writing
- Experience of making presentations and giving briefings
- Experience of producing business cases with recommendations and costings
Other
Essential
- Ability to travel between sites in a timely manner
- Flexible approach to needs of the service
- Enthusiastic, self-motivated and resilient
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent level qualification, or significant experience of working at similar level in specialist area
- Demonstration of CPD in relevant area
- Awareness of clinical systems and interdependency with clinical pathways
- Knowledge of techniques for planning, monitoring and controlling projects e.g. Prince2.
- Understanding of project management processes.
- A willingness to undertake training as appropriate to the role
- A willingness to contribute to the training requirements of others
- A commitment to personal professional development
- Knowledge of NHS organisational culture
Desirable
- Commitment to/evidence of ongoing personal training and development in related area
- Project management qualification e.g. Prince2 training (formal, informal or a willingness to work towards attainment).
- Knowledge and understanding of NICE and National Clinical guidance
Experience
Essential
- Experience of working in partnership with a range of organisations
- Experience of working to targets and outcomes in a programme management environment
- Experience of managing/ coordinating multiple projects/ programmes and developing project/ programme plans in timely manner
- Knowledge of the process of implementing internal processes and procedures
- Experience of producing project plans, risk logs, issues logs, milestones, needs assessments, training and communication plans
Desirable
- Experience within the Public, voluntary or social care sector
- Experience of committee work and minute writing
- Experience of making presentations and giving briefings
- Experience of producing business cases with recommendations and costings
Other
Essential
- Ability to travel between sites in a timely manner
- Flexible approach to needs of the service
- Enthusiastic, self-motivated and resilient
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
