Job summary
An exciting opportunity has arisen for an enthusiastic individual(s) to join our team to undertake the role of Approvals Administrator.
This post will be fixed term for 12 months to provide maternity cover.
This role is part of the Support and Delivery Centres Approvals Team within Health and Care Research Wales. Health and Care Research Wales is a networked organisation, supported by Welsh Government, which brings together a wide range of partners across the NHS in Wales, local authorities, universities, research institutions, third sector and others.
The post holder will require excellent communication skills, have a positive and flexible approach to the needs of the Service, be motivated, ready for the next challenge and enjoy working as part of a very busy team.
The post may close early if sufficient applications are received.
Main duties of the job
The role will support the Research Ethics Committees in the preparation of agendas and provision of meeting administration including minute taking. The post-holder will support the tracking of studies to deliver a coordinated service to applicants and have a working knowledge of the approvals process as a whole.
The post-holder will be part of a wider team, which will ensure that appropriate reviews have been completed and recorded in line with agreed processes.
The role will require collaborative working with a range of stakeholders, internal and external, though primarily with staff from Approvals Operations and current and prospective Research Ethics Committee members. This will require the post-holder to work under their own initiative under general oversight and direction from the line manager, and display a high level of tact, diplomacy and emotional intelligence.
About us
This is a Health & Care Research Wales post, hosted by Powys Teaching Health Board.
Health and Care Research Wales is a networked organisation, supported by Welsh Government, which brings together a wide range of partners across the NHS in Wales, local authorities, universities, research institutions, third sector and others.
Health and Care Research Wales works in support of Welsh Government's overarching goal which is to ensure that today's research makes a difference to tomorrow's care.
Its mission is to promote, support and provide collective oversight of health and social care research in Wales. Ensuring it is of the highest international scientific quality, is relevant to the needs and challenges of health and social care in Wales and makes a difference to policy and practice in ways that improve the lives of patients, people, and communities in Wales
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Higher level secondary education (e.g. A - levels/NVQ level 3 Administration or equivalent qualification) Plus relevant experience in an administration role including dealing with non-routine issues and problem solving
- Understanding of the HCRW / HRA role and remit
- Knowledge of a range of administrative practices and procedures plus evidence of practical experience at a similar level
- Well-developed knowledge and expertise of operating systems within the NHS or similar field
- Excellent organisational skills with the ability to prioritise against a background of change and uncertainty
- Ability to work to frequent deadlines
Experience
Essential
- Experience of taking minutes
- Experience of working with people at all levels in an organisation
- Experience of working to tight deadlines
Other
Essential
- Willingness to regularly travel nationally, including being absent from home and outside of core hours
Apptitudes and Abilities
Essential
- Self-motivated, with ability to work on own initiative, making decisions where appropriate and organise own workload
- Flexible working approach and adaptable to change
- Commitment to team working and respect and consideration for the skills of others
- Interpersonal skills: Diplomacy and sensitivity
- Interpersonal skills: Ability to work well with others, at all levels in an organisation including senior staff
- Interpersonal skills: Negotiating and influencing including ability to be assertive whilst maintaining a positive approach to managing workload
- Interpersonal skills: Ability to develop good communications with REC Chairs and Members and the extended Research community
Person Specification
Qualifications
Essential
- Higher level secondary education (e.g. A - levels/NVQ level 3 Administration or equivalent qualification) Plus relevant experience in an administration role including dealing with non-routine issues and problem solving
- Understanding of the HCRW / HRA role and remit
- Knowledge of a range of administrative practices and procedures plus evidence of practical experience at a similar level
- Well-developed knowledge and expertise of operating systems within the NHS or similar field
- Excellent organisational skills with the ability to prioritise against a background of change and uncertainty
- Ability to work to frequent deadlines
Experience
Essential
- Experience of taking minutes
- Experience of working with people at all levels in an organisation
- Experience of working to tight deadlines
Other
Essential
- Willingness to regularly travel nationally, including being absent from home and outside of core hours
Apptitudes and Abilities
Essential
- Self-motivated, with ability to work on own initiative, making decisions where appropriate and organise own workload
- Flexible working approach and adaptable to change
- Commitment to team working and respect and consideration for the skills of others
- Interpersonal skills: Diplomacy and sensitivity
- Interpersonal skills: Ability to work well with others, at all levels in an organisation including senior staff
- Interpersonal skills: Negotiating and influencing including ability to be assertive whilst maintaining a positive approach to managing workload
- Interpersonal skills: Ability to develop good communications with REC Chairs and Members and the extended Research community
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
