Job summary
THIS POST IS FIXED TERM/SECONDMENT UNTIL 31/03/2026 DUE TO THE NEEDS OF THE SERVICE.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
As part of a small team, you will provide an administrative function for the Occupational Health Team. The role will involve use of our OPASG2 Data Management System, all Microsoft 365 applications and a high level of communication skills to liaise with PTHB staff, managers, new employees and external stakeholders on a daily basis.
Main duties of the job
Responsible for the day-to-day function of the office and the development, implementation and maintenance of office practices and procedures, within the administration team.
Carry out a full range of administrative tasks, to include audio typing and follow up of Consultant/ OH Manager Letters and Reports. Booking appointments, clinics and accommodation for vaccine/immunisation clinics.
Being the 1st point of contact for staff members looking to access the service for referrals, counselling and immunisation updates.
Organise and co-ordinate meetings and take minutes, and ensure actions are followed up.
Produce Occupational Health data for both internal PTHB requirements and coordinate, analyse and produce data for Public Health and Welsh Government requirements as required for example as in immunisation data re uptake.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
Administration skills to support the clinical Occupational Health Team including use of the Data Management system.
Communicating with staff and managers verbally and via electronic systems.
Audio typing of clinical reports.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Administration skills to support the clinical Occupational Health Team including use of the Data Management system.
Communicating with staff and managers verbally and via electronic systems.
Audio typing of clinical reports.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Experience
Essential
- NVQ3 or equivalent qualification or relevant experience
- Audio Typing
- RSA3 or relevant experience
- Working in an office environment
- Able to work on own initiative as well as part of a team
Desirable
Aptitude and Abilities
Essential
- Computer literate
- Excellent communication skills
- Ability to listen
- Excellent telephone manner
- Demonstrate PTHB Values
- Working with patients
Person Specification
Qualifications and Experience
Essential
- NVQ3 or equivalent qualification or relevant experience
- Audio Typing
- RSA3 or relevant experience
- Working in an office environment
- Able to work on own initiative as well as part of a team
Desirable
Aptitude and Abilities
Essential
- Computer literate
- Excellent communication skills
- Ability to listen
- Excellent telephone manner
- Demonstrate PTHB Values
- Working with patients
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
