Job summary
An exciting opportunity has arisen to support the newly appointed Chief Pharmacist and the wider Medicines Management Senior Team at Powys Teaching Health Board. We are looking for a highly organised, adaptable, and detail-oriented individual to provide high-level administrative support.
Main duties of the job
In this role, you will manage complex diaries, coordinate meetings, prepare reports, and ensure the smooth running of the team's activities. You will be a key point of contact, handling confidential information with professionalism and efficiency.
The ideal candidate will be proactive, have excellent attention to detail, and be able to adapt to changing priorities in a busy environment.
If you are looking for a varied and engaging role where you can make a real impact, we'd love to hear from you!
Apply today and join our team at Powys Teaching Health Board.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and / or Knowledge
Essential
- HND or NVQ Level 3 / or equivalent level qualification/experience plus literacy and numeracy at L2
- Advanced Keyboard Skills (e.g. RSA level III)
Desirable
Experience
Essential
- Significant demonstrable proven experience of working in an office in an administrative role
- Experience of recruitment administration systems and processes
- Experience of dealing with confidential and sensitive data and appropriate maintenance
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Minute taking and recording
- Experience of working autonomously
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures, acquired through training and relevant experience
Desirable
- Supervisory experience
- Audio typing
- Working in an NHS environment
- Detailed working knowledge of WCCIS
- Experience of analysing and interpreting data e.g. WCCIS to identify trends to inform remedial action
Aptitude and Abilities
Essential
- Planning and organisational skills
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time keeping
- Willingness to learn and develop skills
Desirable
- Ability to speak Welsh
- Continued Personal Development
Values
Essential
- Demonstrate PTHB Values
- Respect confidentiality
Other
Essential
- Willingness and ability to travel as required for training and work / meetings
Person Specification
Qualifications and / or Knowledge
Essential
- HND or NVQ Level 3 / or equivalent level qualification/experience plus literacy and numeracy at L2
- Advanced Keyboard Skills (e.g. RSA level III)
Desirable
Experience
Essential
- Significant demonstrable proven experience of working in an office in an administrative role
- Experience of recruitment administration systems and processes
- Experience of dealing with confidential and sensitive data and appropriate maintenance
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Minute taking and recording
- Experience of working autonomously
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures, acquired through training and relevant experience
Desirable
- Supervisory experience
- Audio typing
- Working in an NHS environment
- Detailed working knowledge of WCCIS
- Experience of analysing and interpreting data e.g. WCCIS to identify trends to inform remedial action
Aptitude and Abilities
Essential
- Planning and organisational skills
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time keeping
- Willingness to learn and develop skills
Desirable
- Ability to speak Welsh
- Continued Personal Development
Values
Essential
- Demonstrate PTHB Values
- Respect confidentiality
Other
Essential
- Willingness and ability to travel as required for training and work / meetings
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
