Job summary
THIS POST IS SECONDMENT FOR 20 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE
An exciting secondment opportunity has arisen for an experienced Band 3 Medical Secretary to join the Community Paediatric Service in Brecon War Memorial Hospital until March 2026. The successful applicant will provide a robust secretarial and administrative office function to the Consultant Paediatrician's within the service. Duties will include; dealing with patients relatives, carers and external partners on a regular, day to day basis using tact and diplomacy, transcribing medical correspondence, audio typing, appointment booking and caching up of clinical activity, undertaking mail and filing duties and liaising with departments to co-ordinate patient pathway and retrieval of patients medical notes.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The successful applicant will be required to work to a high standard of accuracy, have excellent organisational and typing skills and be able to demonstrate initiative in planning their own workload to support the team to effectively deliver clinical services.
Applicants will be highly organised, efficient and posses a high level of attention to detail, supported by strong ICT skills. Along with excellent time and diary/calendar management skills and have the ability to prioritise requests and conflicting demands.
If this sounds like you and you would like to join us in delivering high quality services to children & young people in Powys, please submit an application.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Educated to at least GCSE level, NVQ or equivalent
- RSA 3 or equivalent
- Computer literate demonstrated by a working knowledge of computer skills, and Microsoft Office, with the ability to master new applications
- Articulate with well-developed interpersonal skills
- Able to maintain confidentiality
- Ability to work both autonomously and as part of a team
- Excellent IT skills
- Ability to understand complex situations and information
- Knowledge of range of secretarial procedures
- Knowledge of software programmes
- Ability to work to deadlines within minimal supervision
- Effective interpersonal and communication skills
- Ability to prioritise and time manage own workload
- Continuing further development and a commitment to education/training
- Enthusiastic, motivated, and willing to be flexible
- Ability to work in a team
Experience
Desirable
- Audio
- Minute
- Experienced in touch typing and audio typing
Person Specification
Qualifications
Essential
- Educated to at least GCSE level, NVQ or equivalent
- RSA 3 or equivalent
- Computer literate demonstrated by a working knowledge of computer skills, and Microsoft Office, with the ability to master new applications
- Articulate with well-developed interpersonal skills
- Able to maintain confidentiality
- Ability to work both autonomously and as part of a team
- Excellent IT skills
- Ability to understand complex situations and information
- Knowledge of range of secretarial procedures
- Knowledge of software programmes
- Ability to work to deadlines within minimal supervision
- Effective interpersonal and communication skills
- Ability to prioritise and time manage own workload
- Continuing further development and a commitment to education/training
- Enthusiastic, motivated, and willing to be flexible
- Ability to work in a team
Experience
Desirable
- Audio
- Minute
- Experienced in touch typing and audio typing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
