Job summary
The Workforce Intelligence Assistant will assist with the utilisation of Workforce Information systems and reporting;gathering and utilising workforce information to provide insights into workforce issues and guide decision making.
Supporting the Workforce Systems and Administration Manager, the post holder will support the deployment of the ESR Business Intelligence tool and organisational reporting of workforce information.
The post holder will be required to build credible and effective workingrelationships at all levels of Powys Teaching Health Board and with key staff in partner organisations both within and outside the NHS and public sector.
Handle sensitive, potentially contentious, and confidential information and data and use tact, diplomacy, and persuasive skills where cooperation is required, ensuring data is stored meeting all principles of Information Governance
Work closely with the HR Business Partner team in the provision of workforce information to aid delivery of strategic workforce objectives and monitor performance.
Support the design of Workforce Performance reporting mechanisms which deliver meaningful information and insight across the organisation.
Main duties of the job
- Provide a high-quality Workforce Intelligence Service for the Health Board to support the Workforce and Organisational Development (OD) function.
- Support the delivery of Workforce Information Strategy (WfIS) by improving data quality and contributing to the implementation of the project within the Health Board.
- Work in collaboration with Managers and other departments, e.g. Finance and Payroll to provide information that is comparable, accurate and of a high quality.
- Provide and receive complex or sensitive information and present thisinformation in ways which is meaningful to the end user, following the format of previous reports.
- Administer information in the Electronic Staff Record (ESR) under supervision and develop and maintain a detailed knowledge of all aspects of ESR, as well as workforce configuration and modelling tools.
- Contribute to the provision of key workforce performance indicators to integrate into the performance management, reporting and performance improvement of the Health Board.
- Contribute to projects/initiatives/Task and Finish Groups within own work area.
- Contribute to the effectiveness of the Workforce and OrganisationalDevelopment Directorate.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to Diploma level plus experience in a relevant field
- Education and experience in a relevant field may include, workforce information, information analysis, human resources
- Demonstrate an understanding of how workforce information systems contribute to HR and organisational strategy
- Developed understanding and knowledge of Governance, Confidentiality and Data Protection requirements
- Advanced keyboard skills and proficient in the use of Microsoft Office suite applications, including advanced knowledge of Microsoft Excel
Desirable
- Working knowledge of Electronic Staff Record systems and an awareness of other Workforce and OD systems
Experience
Essential
- Experience of working within a workforce information, information analyst or similar role which demonstrates the ability to utilise information
- Evidence of compiling and producing high quality professionally written reports
Aptitude and Abilities
Essential
- Good interpersonal and communication skills with the ability to convey information in a meaningful way to a range of audiences
- Good written communication evidenced by the ability to create clear and concise reports for a variety of audiences
- Analytical and problem-solving skills
- Work on own initiative, with supervision when required and to organise/prioritise own workload effectively to meet deadlines
- Frequently concentrate for prolonged periods of time and to effectively manage interruptions
- Work effectively in a team and with other professional groups
- Manipulate complex raw data to produce accurate statistical and performance data in a meaningful way
Desirable
Other
Essential
- Ability to travel to a range of locations within and external to Powys
- Ability to demonstrate Continued Personal Development
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to Diploma level plus experience in a relevant field
- Education and experience in a relevant field may include, workforce information, information analysis, human resources
- Demonstrate an understanding of how workforce information systems contribute to HR and organisational strategy
- Developed understanding and knowledge of Governance, Confidentiality and Data Protection requirements
- Advanced keyboard skills and proficient in the use of Microsoft Office suite applications, including advanced knowledge of Microsoft Excel
Desirable
- Working knowledge of Electronic Staff Record systems and an awareness of other Workforce and OD systems
Experience
Essential
- Experience of working within a workforce information, information analyst or similar role which demonstrates the ability to utilise information
- Evidence of compiling and producing high quality professionally written reports
Aptitude and Abilities
Essential
- Good interpersonal and communication skills with the ability to convey information in a meaningful way to a range of audiences
- Good written communication evidenced by the ability to create clear and concise reports for a variety of audiences
- Analytical and problem-solving skills
- Work on own initiative, with supervision when required and to organise/prioritise own workload effectively to meet deadlines
- Frequently concentrate for prolonged periods of time and to effectively manage interruptions
- Work effectively in a team and with other professional groups
- Manipulate complex raw data to produce accurate statistical and performance data in a meaningful way
Desirable
Other
Essential
- Ability to travel to a range of locations within and external to Powys
- Ability to demonstrate Continued Personal Development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
