Betsi Cadwaladr University Health Board

Medical Secretary Support - Histopathology

The closing date is 18 August 2025

Job summary

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Are you proactive with good organisational skills?

Do you enjoy working in an exciting, developing environment?

We are looking for support for our established team with this exciting opportunity for a fixed term Medical Secretary to work in the Cellular Pathology Department at Ysbyty Glan Clwyd. This is a forward thinking, innovative department which provides Cellular Pathology diagnostic services to the whole of BCUHB . You will need to be highly motivated, flexible in approach, be able to use your initiative in sometimes complex situations, to provide an excellent administration support to the department, contributing to the delivery of an effective and efficient service in a professional, sensitive and helpful manner. You will work as part of a team supporting other team members and will need to work closely with a range of staff.

Main duties of the job

The Team Secretary Function Provides An accurate, confidential and supportive administration service for Pathologists, and departmental managers in order to provide a safe and efficient patient pathway. The post holder will support the delivery of a comprehensive high quality secretarial administrative service.

Scope of the Role: To support the co-ordination of the administration arrangements to provide a high quality supportive secretarial service to the Cellular Pathology Department clinical, administrative and management teams. To work independently and be accountable fororganising/prioritising own workload to ensure deadlines are met.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Details

Date posted

04 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,313 to £26,999 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

050-AC552-0825

Job locations

Cellular Pathology, Glan Clwyd Hospital

Rhuddlan Road

Bodelwyddan

LL18 5UJ


Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

  • NVQ Business Administration L3 or equivalent experience.
  • RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
  • IT related qualification CLAIT plus /ECDL or equivalent

Desirable

  • AMSPAR - City & Guilds L3 .
  • NVQ in Customer service

Experience

Essential

  • Knowledge of a range of administrative processes
  • Experience of working in a busy office environment.

Desirable

  • Experience of working within the NHS

Skills

Essential

  • Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
  • Proficient in use of Microsoft office applications.
  • Experienced in planning and organising and prioritise own workload.
  • Flexible and adaptable to changing service demands.
  • Excellent organisational skills

Desirable

  • Minute-taking skills

Knowledge

Essential

  • Evidence of Continual Personal development
  • Ability to deal with sensitive information

Desirable

  • Knowledge of NHS Organisations
  • Medical terminology
Person Specification

Qualifications

Essential

  • NVQ Business Administration L3 or equivalent experience.
  • RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
  • IT related qualification CLAIT plus /ECDL or equivalent

Desirable

  • AMSPAR - City & Guilds L3 .
  • NVQ in Customer service

Experience

Essential

  • Knowledge of a range of administrative processes
  • Experience of working in a busy office environment.

Desirable

  • Experience of working within the NHS

Skills

Essential

  • Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
  • Proficient in use of Microsoft office applications.
  • Experienced in planning and organising and prioritise own workload.
  • Flexible and adaptable to changing service demands.
  • Excellent organisational skills

Desirable

  • Minute-taking skills

Knowledge

Essential

  • Evidence of Continual Personal development
  • Ability to deal with sensitive information

Desirable

  • Knowledge of NHS Organisations
  • Medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Cellular Pathology, Glan Clwyd Hospital

Rhuddlan Road

Bodelwyddan

LL18 5UJ


Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Cellular Pathology, Glan Clwyd Hospital

Rhuddlan Road

Bodelwyddan

LL18 5UJ


Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Specialist Service Manager - Histology & Mortuary

Angela Phillips

angela.phillips2@wales.nhs.uk

03000844866

Details

Date posted

04 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,313 to £26,999 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

050-AC552-0825

Job locations

Cellular Pathology, Glan Clwyd Hospital

Rhuddlan Road

Bodelwyddan

LL18 5UJ


Supporting documents

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