Job summary
An exciting opportunity has arisen to work as an Area Administrator/Secretary. Applications are invited for a suitably qualified/experienced Administrator to work acting as Secretary to the Community Nursing Matron and to undertake the Line Management of the administration teams within the District Nursing teams across Flintshire. The role also includes, assisting in overseeing the coordination of services, endeavouring to maintain a sufficient amount of resources to enable an efficient service for patients / service users.
The successful candidate will be able to demonstrate a high degree of interpersonal, team working and supervisory skills, preferably having had experience in working in an Admin/Secretarial and Community Nursing / Hospital environment previously.
It is essential that the successful applicant possesses good organisational skills, is able to work on his /her own initiative, as part of a team and is able to demonstrate the ability to work within time constraints and deadlines.
A flexible approach to this post is essential, as well as superb communications and ample computer skills. The post holder may at times be required to work within different departments/sites to meet the demands of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The post holder will provide high level administrative and secretarial services to the site matron, day to day management of staff processes. Communicating with organisations and individuals from both inside and outside the Health Board.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents or please click "Apply Now" to view in Trac.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents or please click "Apply Now" to view in Trac.
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualifications or Equivilant
- GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
- Diploma in Office administration or experience to diploma level
Desirable
- Typewriting/word processing qualification
- NVQ or equivalent in administration
- Advanced ECDL certificate
- Audio typing
- Certificate in supervision or management
Expeience
Essential
- Sufficient experience at a high level of providing comprehensive administrative/PA service
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as administrator / PA to an executive director or equivalent
- Previous experience of working within the NHS
Skills
Essential
- Excellent Communication Skills
- Ability to work unsupervised and make decisions
- Organisational skills
- Numeracy and literacy skills
- Excellent customer care skills
- Good command of English, both written and verbal
- Typing/word processing skills
Desirable
- Audio typing skills
- Ability to produce reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics
Knowledge
Essential
- In-Depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management, and operational procedures of the organisation
- Advanced knowledge of word processing, spreadsheet and presentation packages
- Ability to take minutes
Desirable
- Comprehensive knowledge of Windows, Word, Excel, Powerpoint
- Knowledge of the Organisation
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualifications or Equivilant
- GCSE English and Maths (Pass) or Equivalent Qualification or Administrative Experience
- Diploma in Office administration or experience to diploma level
Desirable
- Typewriting/word processing qualification
- NVQ or equivalent in administration
- Advanced ECDL certificate
- Audio typing
- Certificate in supervision or management
Expeience
Essential
- Sufficient experience at a high level of providing comprehensive administrative/PA service
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as administrator / PA to an executive director or equivalent
- Previous experience of working within the NHS
Skills
Essential
- Excellent Communication Skills
- Ability to work unsupervised and make decisions
- Organisational skills
- Numeracy and literacy skills
- Excellent customer care skills
- Good command of English, both written and verbal
- Typing/word processing skills
Desirable
- Audio typing skills
- Ability to produce reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics
Knowledge
Essential
- In-Depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management, and operational procedures of the organisation
- Advanced knowledge of word processing, spreadsheet and presentation packages
- Ability to take minutes
Desirable
- Comprehensive knowledge of Windows, Word, Excel, Powerpoint
- Knowledge of the Organisation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
