Job summary
This is an exciting time to join the new Legal Services Department within Betsi Cadwaladr University Health Board.
As a new and developing service, we aim to ensure clinicians and leaders have timely access to high quality legal advice to deliver the best care to the patients of North Wales. We also deliver a range of in-house legal functions including litigation (including claims) management, redress management, inquest management, healthcare legal case management (such as the Court of Protection) and Mental Health Act Administration.
Main duties of the job
This role has two important aspects -
As Legal Secretary, the post will support the Deputy Director for Legal Services and the Senior Managers for Legal Services with the overall management of the department. This will include high level legal and confidential secretarial and administrative support, along with professional legal secretarial support.
Additionally, as a Senior Administrator for Legal Services the post will provide support to Lawyers within the department. This will include working under the close supervision of a Lawyer on a variety of tasks such as reviewing documents including medical records, identifying and instructing medical and non-medical experts, assisting with drafting formal documents, organising and facilitating legal related meetings, undertaking legal research, and entering relevant information on to the case management system.
The Legal Services Department work in an agile way and we are open to consideration of a base at either Bryn y Neuadd Hospital or Wrexham Maelor Hospital, although there is a strong preference for Bryn y Neuadd Hospital as that this is where the Deputy is based. There will be occasional travel to Health Board sites across North Wales, and at least a weekly presence at Bryn y Neuadd Hospital.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and knowledge
Essential
- General education at GCSE level or equivalent experience
- A-Level or NVQ Level 3 qualification or equivalent experience
- Specialist knowledge on a diverse range of topics in relation to legal queries
- Knowledge and understanding of administrative procedures
- Knowledge of word processing, spreadsheet and presentation packages
- Knowledge of confidentiality legislation, processes and guidance
Desirable
- Educated to Degree level or able to demonstrate equivalent level of work experience and knowledge.
- Legal secretary qualification or experience of working in a legal environment within the NHS or similar
- Knowledge of Datix
- Knowledge of NHS legal process
- Knowledge of the Welsh Risk Pool and Civil Procedure Rules
- Knowledge of medical terminology
- Knowledge of coronial law/civil and healthcare claims
Experience
Essential
- Experience of working in an NHS or legal environment
- Experience of planning and prioritising work activities
- Experience of handling confidential/contentious information
Desirable
- Experience of influencing and persuading at management level e.g. recommendations from claims/complaints/incidents
- Experience of interpreting complex documents, e.g. legislative guidance received from external agencies and drafting internal documentation to disseminate information
- Experience in developing and delivering training
- Experience of investigation techniques
Person Specification
Qualifications and knowledge
Essential
- General education at GCSE level or equivalent experience
- A-Level or NVQ Level 3 qualification or equivalent experience
- Specialist knowledge on a diverse range of topics in relation to legal queries
- Knowledge and understanding of administrative procedures
- Knowledge of word processing, spreadsheet and presentation packages
- Knowledge of confidentiality legislation, processes and guidance
Desirable
- Educated to Degree level or able to demonstrate equivalent level of work experience and knowledge.
- Legal secretary qualification or experience of working in a legal environment within the NHS or similar
- Knowledge of Datix
- Knowledge of NHS legal process
- Knowledge of the Welsh Risk Pool and Civil Procedure Rules
- Knowledge of medical terminology
- Knowledge of coronial law/civil and healthcare claims
Experience
Essential
- Experience of working in an NHS or legal environment
- Experience of planning and prioritising work activities
- Experience of handling confidential/contentious information
Desirable
- Experience of influencing and persuading at management level e.g. recommendations from claims/complaints/incidents
- Experience of interpreting complex documents, e.g. legislative guidance received from external agencies and drafting internal documentation to disseminate information
- Experience in developing and delivering training
- Experience of investigation techniques
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
