Job summary
We are currently seeking an enthusiastic, pro-active, and efficient individual to join the Theatre administration team. This candidate will provide day-to-day administrative support to the Theatre Manager, Theatre Matron and Theatre Team across all theatres in the Wrexham Maelor Hospital.The post is advertised as 37.5hrs per week but we will consider a reduction in hours or a job share for the right candidate.
Main duties of the job
The successful applicant will be expected to undertake a range of different administrative dutiesto support the wider Theatre team. The duties will include the handling of sensitive, confidential information, updating operating lists, supporting staff meetings, and organising training sessions.
The post holder must be a team player, well organised and enjoy a challenge, you would be expected to communicate internally and externally in a professional way, both in person, Teams and by telephone, to ensure all relevant communications are carried out in a timely and accurate manner. We are a fast-paced environment that requires an adaptable individual who can work independently, and respond to the demands of the department.You must have a good standard of education and excellent organisational skills. Previous experience of working within the NHS would be an advantage.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Up to GCSE standard for Maths and English or equivalent experience
- Required to hold NVQ Level 3 or equivalent experience
Desirable
Experience
Essential
- Experience of office and administration procedures
Desirable
- Experience in managing diaries/appointment schedules
Aptitude & Abilities
Essential
- Ability to communicate clearly and precisely both verbally and in writing
- Able to assess a situation and act decisively
- Demonstrate a breadth of experience and ability to apply this to practice
- Demonstrate recent effective contribution to multidisciplinary working
- Able to identify links and potential problems when assessing a situation
- Basic computer skills
- Demonstrate a good understanding of audit and its application to use in practice
Desirable
- Ability to speak welsh
- Experience in stock management
Values/knowledge
Essential
- IT skills to be competent using Microsoft Office (outlook, excel, word)
- Awareness of Health & Safety Regulations
- Good written and verbal communication
Personal Qualities/Other
Essential
- Enthusiastic, motivated and approachable
- Ability to motivate and lead others
- Awareness and willingness to be involved in implementing change
- Strength of character and confidence to manage obstacles in a positive and non-threatening way
- Committed to continuous professional development
Desirable
- Be prepared to work flexible hours
- Travel throughout N.Wales
Person Specification
Qualifications
Essential
- Up to GCSE standard for Maths and English or equivalent experience
- Required to hold NVQ Level 3 or equivalent experience
Desirable
Experience
Essential
- Experience of office and administration procedures
Desirable
- Experience in managing diaries/appointment schedules
Aptitude & Abilities
Essential
- Ability to communicate clearly and precisely both verbally and in writing
- Able to assess a situation and act decisively
- Demonstrate a breadth of experience and ability to apply this to practice
- Demonstrate recent effective contribution to multidisciplinary working
- Able to identify links and potential problems when assessing a situation
- Basic computer skills
- Demonstrate a good understanding of audit and its application to use in practice
Desirable
- Ability to speak welsh
- Experience in stock management
Values/knowledge
Essential
- IT skills to be competent using Microsoft Office (outlook, excel, word)
- Awareness of Health & Safety Regulations
- Good written and verbal communication
Personal Qualities/Other
Essential
- Enthusiastic, motivated and approachable
- Ability to motivate and lead others
- Awareness and willingness to be involved in implementing change
- Strength of character and confidence to manage obstacles in a positive and non-threatening way
- Committed to continuous professional development
Desirable
- Be prepared to work flexible hours
- Travel throughout N.Wales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
