Administration Manager

Betsi Cadwaladr University Health Board

Information:

This job is now closed

Job summary

The Administration Manager will be responsible for the provision of operational and day to day management of clerical and administration services within the Neurodevelopment and LD services in the West area.

The post holder will be required to assist the Deputy Operations Manager, Operations Managers, Clinical Leads and Service Managers with the provision of a broad range of corporate support to the teams. This will involve monitoring waiting times, capacity and demand, identifying problem areas and working with the Operational Management Team to resolve issues and ensure a co-ordinated approach to the delivery of services. The post holder will ensure that routine and ad-hoc information is provided to support the monitoring and achievement of all performance related targets.

Main duties of the job

  • Manage the recruitment and selection of admin and clerical staff.
  • Managing the flow of work along with supervising and supporting the administrative team.
  • To undertake staff personal development reviews.
  • Maintain accurate records of staff sickness and management of sickness absence in accordance with Health Board policies.
  • Establishing and operating effective administrative, filing systems, IT systems and procedures.
  • Arranging cover to ensure administrative services are available at all times.
  • Provide general quality control for the production of information and development of administrative procedures.
  • To manage all waiting lists within the specialty in line with the Health Board's waiting list policies and Welsh Government guidance.
  • To work with the Divisional Management Team to ensure demands meet capacity, identifying areas of shortfall within specialty area.
  • Assist the Deputy Operations Manager in the management of the financial resources within the Children & Young People's Division.
  • Monitor procurement of goods/ ordering of supplies on Oracle System.
  • Preparation of monthly staff returns for authorisation for payment of staff.
  • Ensure the appropriate and timely management information is provided to the Management Team.
  • Regularly report on the performance of the service identifying trends and outcomes and identified actions to improve performance.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Date posted

24 October 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£30,420 to £37,030 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

050-AC810-1024

Job locations

Intec Building, Parc Menai, Bangor

Lon Y Parc, Parc Menai

Bangor

LL57 4FG


Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

  • GCSE standard in Maths or equivalent
  • GCSE standard in English or equivalent
  • Good standard of general / higher education (Certificate Level) or demonstrable experience
  • Evidence of continuous / ongoing learning
  • Degree level (Management) or demonstrable experience

Desirable

  • Professional Management Qualification
  • Currently pursuing a qualification in NHS Management

Experience

Essential

  • Extensive experience of staff management
  • Previous experience of managing financial resources
  • Sound knowledge of IT systems/ WPAS/PIMS/Myrddin/Child Health System
  • Knowledge of waiting list management
  • Previous experience in producing written reports

Desirable

  • Previous NHS experience

Aptitude and Abilities

Essential

  • Evidence of potential for effective leadership
  • Ability to demonstrate communication and written skills
  • Ability to demonstrate problem solving skills
  • Ability to demonstrate proven ability to work to deadlines

Desirable

  • Ability to speak Welsh

Other

Essential

  • Ability to work on own initiative but also work as part of a team
  • Ability to travel within geographical area in a timely manner

Desirable

  • Ability to demonstrate the desire to pursue a progressive management career in the NHS
Person Specification

Qualifications

Essential

  • GCSE standard in Maths or equivalent
  • GCSE standard in English or equivalent
  • Good standard of general / higher education (Certificate Level) or demonstrable experience
  • Evidence of continuous / ongoing learning
  • Degree level (Management) or demonstrable experience

Desirable

  • Professional Management Qualification
  • Currently pursuing a qualification in NHS Management

Experience

Essential

  • Extensive experience of staff management
  • Previous experience of managing financial resources
  • Sound knowledge of IT systems/ WPAS/PIMS/Myrddin/Child Health System
  • Knowledge of waiting list management
  • Previous experience in producing written reports

Desirable

  • Previous NHS experience

Aptitude and Abilities

Essential

  • Evidence of potential for effective leadership
  • Ability to demonstrate communication and written skills
  • Ability to demonstrate problem solving skills
  • Ability to demonstrate proven ability to work to deadlines

Desirable

  • Ability to speak Welsh

Other

Essential

  • Ability to work on own initiative but also work as part of a team
  • Ability to travel within geographical area in a timely manner

Desirable

  • Ability to demonstrate the desire to pursue a progressive management career in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Intec Building, Parc Menai, Bangor

Lon Y Parc, Parc Menai

Bangor

LL57 4FG


Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Intec Building, Parc Menai, Bangor

Lon Y Parc, Parc Menai

Bangor

LL57 4FG


Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

For questions about the job, contact:

Deputy Operations Manager

Claire Jones

claire.jones47@wales.nhs.uk

03000851641

Date posted

24 October 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£30,420 to £37,030 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

050-AC810-1024

Job locations

Intec Building, Parc Menai, Bangor

Lon Y Parc, Parc Menai

Bangor

LL57 4FG


Supporting documents

Privacy notice

Betsi Cadwaladr University Health Board's privacy notice (opens in a new tab)