Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 6 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE
FIXED TERM CONTRACT UNTIL 31/03/25
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
We are looking for dedicated individuals to join our administrative team to support the COVID19 delivery vaccination programme for our various sites across Central area.
This is an exciting opportunity to work at band 3 level and develop your administrative skills, applications are also welcome from staff currently working on bank contracts.
Main duties of the job
The post holder will act as the first point of contact within the Vaccination Centre. They will provide Information, Advice and Assistance to all stakeholders, arranging and administering vaccination appointments for the Health Community, offering comprehensive admin support and actively promoting and maximising communication between all stakeholders, the nursing and medical teams, citizens and relatives.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
The post holder will be responsible for the effective administration of the immunisation process within the Welsh Immunisation System (WIS); recording vaccines, adding case notes, checking eligibility and coding. Maintaining all stock within the vaccination centres and being responsible for document version control and confidential waste. Answering individual enquiries promptly and professionally being able to identify immediate solutions, and providing a coordination role where appropriate. The post holder will take a the lead assisting the clinical staff with the coordination of patients at the vaccination sites, liaising with General Practitioners, wards and community staff. Organisational ability, high-level communication skills and the ability to cope with working to tight and multiple deadlines are all skills essential to this post. The post contains a range of duties normally undertaken within procedural guidelines and work is frequently undertaken at the post holders own initiative. This role involves frequently dealing with confidential and sensitive information
Job description
Job responsibilities
The post holder will be responsible for the effective administration of the immunisation process within the Welsh Immunisation System (WIS); recording vaccines, adding case notes, checking eligibility and coding. Maintaining all stock within the vaccination centres and being responsible for document version control and confidential waste. Answering individual enquiries promptly and professionally being able to identify immediate solutions, and providing a coordination role where appropriate. The post holder will take a the lead assisting the clinical staff with the coordination of patients at the vaccination sites, liaising with General Practitioners, wards and community staff. Organisational ability, high-level communication skills and the ability to cope with working to tight and multiple deadlines are all skills essential to this post. The post contains a range of duties normally undertaken within procedural guidelines and work is frequently undertaken at the post holders own initiative. This role involves frequently dealing with confidential and sensitive information
Person Specification
Qualifications
Essential
- Good level of education Able to demonstrate English language and Mathematics to GCSE or equivalent level
- NVQ II - Admin/Customer care
Desirable
- NVQ III Admin/customer care.
- NVQ III Health and Social Care related field
Experience
Essential
- Experience of a busy working environment with varied workload and priorities
Desirable
- Working in a hospital environment
Aptitude and Abilities
Essential
- Excellent computer literacy and keyboard skills.
- Able to contribute constructively to a team working environment
- Ability to use own initiative whilst understanding the need to seek advice from senior staff where necessary
- Clear, legible handwriting
- Able to record information accurately
- Able to communicate information clearly and sensitively in person and over the telephone
Desirable
- Working knowledge of Microsoft Office packages
Person Specification
Qualifications
Essential
- Good level of education Able to demonstrate English language and Mathematics to GCSE or equivalent level
- NVQ II - Admin/Customer care
Desirable
- NVQ III Admin/customer care.
- NVQ III Health and Social Care related field
Experience
Essential
- Experience of a busy working environment with varied workload and priorities
Desirable
- Working in a hospital environment
Aptitude and Abilities
Essential
- Excellent computer literacy and keyboard skills.
- Able to contribute constructively to a team working environment
- Ability to use own initiative whilst understanding the need to seek advice from senior staff where necessary
- Clear, legible handwriting
- Able to record information accurately
- Able to communicate information clearly and sensitively in person and over the telephone
Desirable
- Working knowledge of Microsoft Office packages
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
