Job summary
An opportunity has arisen in the Children and Young People East Area Team at BCU Health Board, for a Personal Assistant to Head of Nursing, Service Managers and Clinical Team Leads within CAMHS, Neurodevelopmental and Learning Disabilities Services.
Main duties of the job
We are looking for someone who has previous PA or Senior Secretary experience to provide efficient, accurate and prompt secretarial and admin support. The successful applicant will be required to manage workload effectively, following delegated duties. They will possess exceptional organisational and leadership skills, problem solving skills, excellent judgement, diplomacy and tact, which are essential attributes for this post.
The role requires someone with excellent written and oral communication skills, who is self-motivated and pro-active. The successful applicant will be able to work on their own initiative and also be able to work as part of a team. The post holder will be able to work within time constraints and be able to meet strict deadlines
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- NVQ 3 qualification or equivalent
- GCSE passes in at least English and Maths
Desirable
- Certificate in supervision or management
- NVQ or equivalent in administration
Experience
Essential
- Experience at a high level of providing a comprehensive administrative / PA service
- Familiar with office procedures & deadlines
- Experience of setting up and using filing / IT systems
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent
- Previous experience of working within the NHS
Skills
Essential
- Excellent communication skills
- Ability to work unsupervised and make decisions
- Excellent customer care skills
Desirable
- Ability to produce reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics
Knowledge
Essential
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the organisation
Person Specification
Qualifications
Essential
- NVQ 3 qualification or equivalent
- GCSE passes in at least English and Maths
Desirable
- Certificate in supervision or management
- NVQ or equivalent in administration
Experience
Essential
- Experience at a high level of providing a comprehensive administrative / PA service
- Familiar with office procedures & deadlines
- Experience of setting up and using filing / IT systems
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent
- Previous experience of working within the NHS
Skills
Essential
- Excellent communication skills
- Ability to work unsupervised and make decisions
- Excellent customer care skills
Desirable
- Ability to produce reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics
Knowledge
Essential
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the organisation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
