Job summary
We are looking for an enthusiastic and motivated person to join us as a Theatres Secretary responsible for all administrative tasks within the Theatres Department at Ysbyty Gwynedd.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
To manage the administration office and provide high level, efficient, accurate and prompt secretarial support to the Theatre Manager, Theatre Team Leaders and Theatre staff within Theatres Department in Ysbyty Gwynedd. Support to include the planning and co-ordination of business schedules. Required to manage workload effectively, following delegated duties from the Theatre Manager and Team Leaders. Exceptional organisational and leadership skills, excellent judgement, diplomacy and tact are essential attributes for this post.
To communicate appropriately with organisations and individuals from outside the Health Board.
To Communicate with colleagues at all levels across the department and wider Health Board
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- oRSA III / NVQ 3 Business & Administration or equivalent experience
- oECDL Qualification or equivalent
- oDiploma in Office Administration or experience to diploma level
- oGSCE passes in English and Maths or equivalent Numeracy and Literacy skills
- oManagement Certificate or Office Management Experience
- oEvidence of commitment to ongoing personal development.
- oWillingness to undertake training and development as necessary
Desirable
- oAudio Typing
- oAdvanced ECDL
- oSupervision of Management Qualification
- oTypewriting / word processing qualification
- oNVQ or equivalent in Administration
Experience
Essential
- oTo include a full range of secretarial procedures
- oExperience of working in a complex organisation providing a high level and comprehensive administrative / PA service within a corporate team
- oExperience of setting up and using filing / IT systems in a large organisation
- oFamiliar with office procedures and deadlines.
- oExtensive and Comprehensive knowledge of software packages such as Windows, Microsoft Outlook and Office including Word, Excel and PowerPoint.
- oIn-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- oAdvanced knowledge of word processing, spreadsheet and presentation packages.
Desirable
- oPrevious NHS experience and knowledge of organisation
- oPrevious experience of working as an Administrator / PA to Senior Management or equivalent
Aptitude and abilities
Essential
- oIT skills to include use of E-mail.
- oAble to understand and maintain confidentiality.
- oExcellent organisation / time management and communication skills.
- oAbility to work unsupervised and make decisions
- oAbility to work under pressure
- oThe ability to provide an efficient, prompt and accurate secretarial service.
- oThe ability to deal with member of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality at all times.
- oThe ability to judge the importance of information, prioritising and responding appropriately
- oA flexible approach towards the demands of the workplace
- oAdvanced key board skills / touch typing / word processing
- oAbility to take formal minutes.
- oGood command of English both written and verbal
Desirable
- oLoggist Training for Major Incidents
- oAbility to produce reports
- oConfident in all aspects of office practice
- oExperience of producing graphs and statistics
- oAudio Typing
Values
Essential
- oExcellent interpersonal skills with friendly, professional approach
- oAbility to work as part of a team
- oSelf-motivated, enthusiastic and confident
- oHigh personal standards of performance and professionalism
- oCommitted to continuous learning and improvement
- oReliable and adaptable with ability to be Flexible to service needs.
- oIn good health with a previous good attendance record
- oDemonstrate a commitment to working consistently in line with our Organisational Values, and enabling others within the workforce to do so to as evidenced in day to day work and through discussion at PADR
- oSmart Personal Presentation
Other
Essential
- oAbility to travel within geographical area.
- oFlexible approach to work
- oAbility to answer telephone bi-lingually
- oWillingness to achieve an agreed level of Welsh listening and speaking within a specified period of time
- oAnything else not covered here
Desirable
Person Specification
Qualifications and/or Knowledge
Essential
- oRSA III / NVQ 3 Business & Administration or equivalent experience
- oECDL Qualification or equivalent
- oDiploma in Office Administration or experience to diploma level
- oGSCE passes in English and Maths or equivalent Numeracy and Literacy skills
- oManagement Certificate or Office Management Experience
- oEvidence of commitment to ongoing personal development.
- oWillingness to undertake training and development as necessary
Desirable
- oAudio Typing
- oAdvanced ECDL
- oSupervision of Management Qualification
- oTypewriting / word processing qualification
- oNVQ or equivalent in Administration
Experience
Essential
- oTo include a full range of secretarial procedures
- oExperience of working in a complex organisation providing a high level and comprehensive administrative / PA service within a corporate team
- oExperience of setting up and using filing / IT systems in a large organisation
- oFamiliar with office procedures and deadlines.
- oExtensive and Comprehensive knowledge of software packages such as Windows, Microsoft Outlook and Office including Word, Excel and PowerPoint.
- oIn-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- oAdvanced knowledge of word processing, spreadsheet and presentation packages.
Desirable
- oPrevious NHS experience and knowledge of organisation
- oPrevious experience of working as an Administrator / PA to Senior Management or equivalent
Aptitude and abilities
Essential
- oIT skills to include use of E-mail.
- oAble to understand and maintain confidentiality.
- oExcellent organisation / time management and communication skills.
- oAbility to work unsupervised and make decisions
- oAbility to work under pressure
- oThe ability to provide an efficient, prompt and accurate secretarial service.
- oThe ability to deal with member of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality at all times.
- oThe ability to judge the importance of information, prioritising and responding appropriately
- oA flexible approach towards the demands of the workplace
- oAdvanced key board skills / touch typing / word processing
- oAbility to take formal minutes.
- oGood command of English both written and verbal
Desirable
- oLoggist Training for Major Incidents
- oAbility to produce reports
- oConfident in all aspects of office practice
- oExperience of producing graphs and statistics
- oAudio Typing
Values
Essential
- oExcellent interpersonal skills with friendly, professional approach
- oAbility to work as part of a team
- oSelf-motivated, enthusiastic and confident
- oHigh personal standards of performance and professionalism
- oCommitted to continuous learning and improvement
- oReliable and adaptable with ability to be Flexible to service needs.
- oIn good health with a previous good attendance record
- oDemonstrate a commitment to working consistently in line with our Organisational Values, and enabling others within the workforce to do so to as evidenced in day to day work and through discussion at PADR
- oSmart Personal Presentation
Other
Essential
- oAbility to travel within geographical area.
- oFlexible approach to work
- oAbility to answer telephone bi-lingually
- oWillingness to achieve an agreed level of Welsh listening and speaking within a specified period of time
- oAnything else not covered here
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
