Job summary
To provide a comprehensive clerical and administrative support to Women's Services Governance Team across the range of duties and responsibilities, in order to ensure that the service is provided within defined quality standards as directed by the Womens Services Service Manager and Women's Lead, Clinical Risk & Governance Officer.
To provide administrative support to the Women's Information and Governance Programme and projects. Maintain project action plans, risk registers and associated project documentation. Support the Governance Secretary and Women's Lead, Clinical Risk & Governance Manager with implementation of new systems and governance processes.
Please note the base can either be Ysbyty Glan Clwyd, Ysbyty Gwynedd or Ysbyty Wrexham Maelor.
Main duties of the job
To contribute to the Women's Services Information & Governance Programme in ensuring the database and Systems are cleansed, utilising the systems reporting mechanism to run various reports to support the completion of Key Performance Indicators arising from the Women's Information and Governance Programme for LHB and national update reports.
To provide secretarial and clerical support to the Women's Lead, Clinical Risk & Governance Manager and Governance Secretary. The post holder under the direction of the Governance Secretary will be required to produce regular statistical and other analyses for reporting purposes.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- oNVQ level 3 in an administrative related field or equivalent level of qualifications/skills/experience oGCSE Grade C or able in English and Maths or equivalent qualification
Desirable
- oECDL or ability to demonstrate equivalent level of skills
Experience
Essential
- oSignificant administrative/ Secretarial experience including initiating and maintaining office systems oDemonstrable experience in dealing with the public and managing sensitive situation and confidential information.
Desirable
- oPractical experience of managing Complaints within the NHS
Skills
Essential
- oExcellent Administrative and organisational skills oAbility to work to competing demands and deadlines, prioritising as necessary oExcellent interpersonal skills including tact, persuasion and diplomacy oAble to work within established policies and procedures oExcellent keyboard skills
Desirable
Knowledge
Essential
- oDemonstrate a working Knowledge of Microsoft Packages oIntermediate knowledge of IT Systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access oUnderstanding of Confidentiality and Data Protection Act (GDPR)
Desirable
- oKnowledge of the Welsh NHS Concerns Procedure
Personal Qualities
Essential
- oAbility to work under pressure and with changing priorities oFlexible and adaptable in meeting changing service demands oAble to maintain confidentiality oAbility to use initiative and work without close supervision oSelf Motivated oGood Team player
Other Relevant Requirements
Essential
- oAbility to travel during the course of work
Desirable
Person Specification
Qualifications
Essential
- oNVQ level 3 in an administrative related field or equivalent level of qualifications/skills/experience oGCSE Grade C or able in English and Maths or equivalent qualification
Desirable
- oECDL or ability to demonstrate equivalent level of skills
Experience
Essential
- oSignificant administrative/ Secretarial experience including initiating and maintaining office systems oDemonstrable experience in dealing with the public and managing sensitive situation and confidential information.
Desirable
- oPractical experience of managing Complaints within the NHS
Skills
Essential
- oExcellent Administrative and organisational skills oAbility to work to competing demands and deadlines, prioritising as necessary oExcellent interpersonal skills including tact, persuasion and diplomacy oAble to work within established policies and procedures oExcellent keyboard skills
Desirable
Knowledge
Essential
- oDemonstrate a working Knowledge of Microsoft Packages oIntermediate knowledge of IT Systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access oUnderstanding of Confidentiality and Data Protection Act (GDPR)
Desirable
- oKnowledge of the Welsh NHS Concerns Procedure
Personal Qualities
Essential
- oAbility to work under pressure and with changing priorities oFlexible and adaptable in meeting changing service demands oAble to maintain confidentiality oAbility to use initiative and work without close supervision oSelf Motivated oGood Team player
Other Relevant Requirements
Essential
- oAbility to travel during the course of work
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Betsi Cadwaladr University Health Board
Address
Ysbyty Glan Clwyd, Ysbyty Gwynedd or Ysbyty Wrexham Maelor
Ysbyty Glan Clwyd, Ysbyty Gwynedd or Ysbyty Wrexham Maelor
Ysbyty Glan Clwyd, Ysbyty Gwynedd or Ysbyty Wrexham Maelor
LL18 5UJ
Employer's website
https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)
