Job summary
Following significant investment into the service from Welsh Government, this is an exciting opportunity for a Senior Secretary to join the BCUHB Child and Adolescent Mental Health Services (CAMHS) Improvement and Transformation team. Working as part of the Team, the post holder be responsible for a full range of administration duties to the TI team and work stream leads. This is a regional post, based in the Central Area of North Wales.
We are looking for an enthusiastic team player, also able to work on their own initiative, the post holder will be a highly experienced administrator and able to communicate with staff at all levels. As a key member of the CAMHS Improvement and Transformation team the post holder will support the administrative function to ensure seamless support to the leadership team and work stream leads.
Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of formal minutes.
Main duties of the job
First point of contact for the CAMHS Targeted Intervention and Improvement Team (TIIF) and wider team by telephone, e-mail, and correspondence or for visitors. Providing advice on a wide range of matters related to the work of the TIIF, resolving them or referring them to the most appropriate person during periods when they are absent from the office.
Manages the diary of the TI Leadership team, including the scheduling and rescheduling of appointments.
Provides a Senior Secretary role to the CAMHS Assistant Area Director, including diary management, arranging travel, arranging and rearranging meetings. Monitoring the Microsoft outlook email inbox daily, flagging up urgent issues and replying on behalf of when able / necessary. In times of absence deals with emails, replies on behalf of or forwards to relevant colleagues for action.
Responsible for arranging workshops, training events and large conferences with attendees from within BCUHB and external. Ensures the smooth running of all, booking speakers, booking venues internal and external, catering, arranging IT systems, co-ordinating presentations, design and production of programmes and flyers, promotion, registering of attendees, and feedback.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualification or equivalent.
- Diploma in Office administration or experience to diploma level
- Typewriting/word processing qualification.
- Audio Typing.
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take minutes
Desirable
- NVQ or equivalent in Administration.
- Certificate in supervision or management
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint
- Knowledge of Organisation
Experience
Essential
- Experience at a high level of providing a comprehensive administrative/PA service.
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
- Previous experience of working within the NHS.
Abilities
Essential
- Excellent communication skills. Ability to work unsupervised and make decisions. Organisation skills. Numeracy and Literacy skills. Excellent customer care skills. Good command of English both written & verbal Typing/Word Processing skills
Desirable
- Ability to produce Reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics.
values
Essential
- Friendly, professional approachConfident manner Reliable Adaptable Honest Self motivated and enthusiastic.
Other
Essential
- Ability to work under pressure Ability to work as part of a team Ability to answer telephone bi-lingually Ability to maintain confidentiality A flexible approach towards the demands of the workplace.
Desirable
Person Specification
Qualifications
Essential
- RSA III / NVQ 3 Qualification or equivalent.
- Diploma in Office administration or experience to diploma level
- Typewriting/word processing qualification.
- Audio Typing.
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.
- Advanced knowledge of word processing, spreadsheet and presentation packages.
- Ability to take minutes
Desirable
- NVQ or equivalent in Administration.
- Certificate in supervision or management
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint
- Knowledge of Organisation
Experience
Essential
- Experience at a high level of providing a comprehensive administrative/PA service.
- Experience of setting up and using filing/IT systems
- Familiar with office procedures & deadlines
Desirable
- Previous experience of working as Administrator / PA to an Executive Director or equivalent.
- Previous experience of working within the NHS.
Abilities
Essential
- Excellent communication skills. Ability to work unsupervised and make decisions. Organisation skills. Numeracy and Literacy skills. Excellent customer care skills. Good command of English both written & verbal Typing/Word Processing skills
Desirable
- Ability to produce Reports
- Confident in all aspects of office practice
- Experience of producing graphs and statistics.
values
Essential
- Friendly, professional approachConfident manner Reliable Adaptable Honest Self motivated and enthusiastic.
Other
Essential
- Ability to work under pressure Ability to work as part of a team Ability to answer telephone bi-lingually Ability to maintain confidentiality A flexible approach towards the demands of the workplace.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
