Job summary
Job Overview -
An exciting opportunity has arisen within The Digitised Health Records Services to be part of the team based at Online House, Cleppa Park in Newport. This is a busy but supportive team, and we are looking for individuals who have:
Excellent Communication skills
Excellent Organisational skills
Excellent attention to detail
Flexibility in working practices
The ability to work as a team
The ability to work under pressure and to deadline
Our goal is to ensure the availability of the Health Record to support the journey towards the digitisation of patient records. Digitised Health records play a vital part in patient care, and you will be part of a team who ensure the availability of the patient record, supporting Health care professionals caring for the patient.
We can offer varied working schedules to suit your lifestyle and can offer many training and development opportunities to progress your career within this service.
If you would like to be part of our team and believe you can help us achieve our aims, then this is the place for you.
Main duties of the job
Main Duties of the Job -
Locate, retrieve, and track patient records
Prepping patient records in line with Standard Operating procedures
Quality checking paper records
Dealing with enquiries
Maintain professional communication with all disciplines of staff
Deal with internal/external requests for information in accordance with data protection
Scanning the patient record using the latest technology
Quality checking the scanned patient record
Storing the paper record in line with retention procedures
Candidates are advised to ensure they refer to the attached Person Specification and use the'Supporting Information' section of the application form to detail how they meet the various requirements.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Experience/ Knowledge
Essential
- Previous Clerical experience or similar
Desirable
- Customer Service experience
Skills/abilities
Essential
- Good communication skills
- Ability to use initiative & meet deadlines
- Polite & professional telephone manner
- Ability to work well under pressure
- Ability to develop good & effective employee relationships
- Ability to follow instructions
- Ability to work flexible either as part of a team or using ones initiative to meet the needs of the service
- Demonstrate a commitment to achieving high quality standards of work
- Accurate & methodical in all aspects of work
- Willingness to work under direction but also self-starter
Education
Essential
- Basic General Education; Literature & Numerate.
- A willingness to undertake & complete statutory and mandatory training i.e. Information Governance, confidentiality, data coding and input procedures etc. during an induction period.
- Willingness to undertake future training as required by the post.
- Knowledge of IT systems
- Understanding of team working ethos
Desirable
- Level 2 NVQ in Administration
Person Specification
Other
Desirable
- Welsh Speaker (Level 1) or willingness to work towards
Experience/ Knowledge
Essential
- Previous Clerical experience or similar
Desirable
- Customer Service experience
Skills/abilities
Essential
- Good communication skills
- Ability to use initiative & meet deadlines
- Polite & professional telephone manner
- Ability to work well under pressure
- Ability to develop good & effective employee relationships
- Ability to follow instructions
- Ability to work flexible either as part of a team or using ones initiative to meet the needs of the service
- Demonstrate a commitment to achieving high quality standards of work
- Accurate & methodical in all aspects of work
- Willingness to work under direction but also self-starter
Education
Essential
- Basic General Education; Literature & Numerate.
- A willingness to undertake & complete statutory and mandatory training i.e. Information Governance, confidentiality, data coding and input procedures etc. during an induction period.
- Willingness to undertake future training as required by the post.
- Knowledge of IT systems
- Understanding of team working ethos
Desirable
- Level 2 NVQ in Administration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
