Job summary
This is an exciting opportunity to join the Pharmacy Team at Nevill Hall Hospital.
We are seeking an experienced and highly organised Pharmacy Office Manager to lead and coordinate administrative services within our dynamic pharmacy team. This pivotal role supports senior pharmacy leadership and ensures smooth day-to-day operations across the department.
Main duties of the job
- Assist Pharmacy Site lead, Principal Pharmacists and Pharmacy Senior Management Team in organisation of managerial responsibilities.
- Provide high-level administrative support to pharmacy leadership.
- Oversee office systems, policies, and procedures to improve efficiency.
- Coordinate meetings, maintain records, and manage internal communications.
- Ensure compliance with workforce and regulatory requirements.
- Initiate and establish new systems of work to improve efficiency and effectiveness.
- Use advanced IT systems (Microsoft 365, Oracle, ESR) for reporting and documentation.
What We're Looking For:
- Strong administrative background with leadership experience.
- Excellent communication, organisational, and IT skills.
- Ability to manage multiple priorities and work independently.
- Knowledge of NHS systems and pharmacy operations is desirable.
Join us and play a key role in supporting high-quality pharmacy services across our sites.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please clink "Apply now" to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please clink "Apply now" to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Good standard of education to GCSE level (or equivalent) including English and Maths
- Excellent knowledge and application of Microsoft 365 and Microsoft Office
- Excellent organisational skills with proven ability to work across many tasks/projects simultaneously
Desirable
- Evidence of continuous professional development
- RSA 3 or equivalent advanced typing/keyboard skills
Experience
Essential
- Extensive experience of working in an office (or similar) environment
- Business Support experience, including preparation of agendas, collation of reports and minute taking
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience
Desirable
- Experience of providing secretarial and administrative support
- Experience of electronic diary management
- Experience of providing Project Management support
Skills and Attributes
Essential
- Excellent communication skills and ability to communicate well with staff at all levels
- Ability to work effectively within the team
- Excellent organisational skills, effective planning and prioritising skills.
- Time management skills
- Innovative
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
- Knowledge of Hospital Pharmacy practice
- Ability to travel between sites
Person Specification
Qualifications and Knowledge
Essential
- Good standard of education to GCSE level (or equivalent) including English and Maths
- Excellent knowledge and application of Microsoft 365 and Microsoft Office
- Excellent organisational skills with proven ability to work across many tasks/projects simultaneously
Desirable
- Evidence of continuous professional development
- RSA 3 or equivalent advanced typing/keyboard skills
Experience
Essential
- Extensive experience of working in an office (or similar) environment
- Business Support experience, including preparation of agendas, collation of reports and minute taking
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience
Desirable
- Experience of providing secretarial and administrative support
- Experience of electronic diary management
- Experience of providing Project Management support
Skills and Attributes
Essential
- Excellent communication skills and ability to communicate well with staff at all levels
- Ability to work effectively within the team
- Excellent organisational skills, effective planning and prioritising skills.
- Time management skills
- Innovative
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
- Knowledge of Hospital Pharmacy practice
- Ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
