Corporate Business Administrator

Job summary

How Aneurin Bevan University Health Board communicates with and responds to its key stakeholders and manages its corporate business is critical to the organisation in setting the tone at the top and this postholder will play a fundamental role in supporting the Chief Business Officer and Executive Business Manager to achieve that.

The postholder will provide comprehensive administrative support to the Corporate Business Team, whilst also providing an efficient and effective reception service at the Health Board's Headquarters.

Main duties of the job

The postholder will:

• provide an efficient and professional reception service at the Health Board's Headquarters;
• undertake general secretarial and administrative duties to support the Corporate Business Team, including photocopying, sending emails, scanning documents and arranging meetings and maintaining diaries;
• order and monitor stationery in order to maintain supplies, in accordance with the Health Board's procurement procedures and Standing Financial Instructions;
• receive, sort and record incoming mail onto a database, and to assist in sending outgoing mail;
• receive and redirect telephone calls promptly, accurately and confidentially;
• copy and circulate documents as required, including paperwork for Board, Executive Team and Committee meetings, ensuring timely distribution;
• develop, maintain and retrieve information from filing systems;
• prepare, draft and produce letters and reports from written and audio material; and
• oversee all Headquarters meeting room bookings, checking room availability, accepting booking requests, and ensuring room etiquette.

The postholder will be required, at times, to provide administrative support and cover across the wider Corporate Business and Corporate Governance Teams to ensure corporate requirements are always maintained.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.