Job summary
Band 3 Secretary to Practice Educators,
An exciting opportunity has become available for an enthusiastic and dynamic person to support the clerical duties for the Division of Surgery and Medicine Practice Educator Team.
Main duties of the job
The successful candidate will be expected to provide administrative and secretarial support arising from study day bookings, attendance records, managing local training databases and spreadsheets and taking telephone enquires relating to course bookings.
This post requires the applicant to have excellent communication skills, verbal and written along with IT skills and knowledge. They should be conversant with Microsoft Office applications such as Excel, Outlook, Word and other Office 365 tools.
The successful candidate will be based at Royal Gwent Hospital Hospital, however may be required to travel to other Health Board sites.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opened in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Educated to GCSE standard or equivalent, achieving level C or above in English and Math's
- Advanced word and text processing keyboard skills.
- Knowledge and experience of IT systems
Desirable
- NVQ 3 or equivalent in Business and Administration.
- RSA level 3 or equivalent
Experience
Essential
- Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
- Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
- Experience of using internet to locate essential information quickly and accurately.
- evidence of experience of professionally using social media for work
skills
Essential
- Advanced knowledge and competence of Microsoft 365
- Ability to set up meetings
- Ability to independently produce high quality accurate work and manage own workload using initiative, discretion and judgement
- Ability to prioritise and manage a complex workload requiring a high level of concentration at the same time subject to frequent interruptions.
- Ability to react flexibly and effectively to changing priorities
- Ability to recognise and meet deadlines
- Excellent time management, problem solving, planning and organisation skills
- Ability to communicate effectively with all levels of staff and external partners
- Using excellent communication skills verbally, electronically and in writing
- Take minutes
personal qualities
Desirable
- Flexible approach to work. Ability to use own initiative and organise workload
- Welsh Speaker (Level 1) or willingness to work towards
Person Specification
Qualifications
Essential
- Educated to GCSE standard or equivalent, achieving level C or above in English and Math's
- Advanced word and text processing keyboard skills.
- Knowledge and experience of IT systems
Desirable
- NVQ 3 or equivalent in Business and Administration.
- RSA level 3 or equivalent
Experience
Essential
- Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
- Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
- Experience of using internet to locate essential information quickly and accurately.
- evidence of experience of professionally using social media for work
skills
Essential
- Advanced knowledge and competence of Microsoft 365
- Ability to set up meetings
- Ability to independently produce high quality accurate work and manage own workload using initiative, discretion and judgement
- Ability to prioritise and manage a complex workload requiring a high level of concentration at the same time subject to frequent interruptions.
- Ability to react flexibly and effectively to changing priorities
- Ability to recognise and meet deadlines
- Excellent time management, problem solving, planning and organisation skills
- Ability to communicate effectively with all levels of staff and external partners
- Using excellent communication skills verbally, electronically and in writing
- Take minutes
personal qualities
Desirable
- Flexible approach to work. Ability to use own initiative and organise workload
- Welsh Speaker (Level 1) or willingness to work towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
