Job summary
- To provide a full confidential secretarial service to Consultants and team.
- Carry out duties as defined to meet the needs of the service.
- To manage and prioritise own workload and work independently to defined policies and procedures.
Main duties of the job
The post holder will provide a comprehensive and high quality secretarial and administrative support to two Consultants, within General Surgery.
The post holder will be expected to liaise in a professional manner with colleagues, patients and parents/guardians and undertake a wide spectrum of administrative and secretarial duties.
The post holder will be expected to manage and prioritise their own workload using experience and initiative. The post holder will work independently to provide secretarial and administrative office function, adhering to ABUHB policies and procedures.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
Typing of correspondence, clinic letters and discharge summaries accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures to include:
- Audio/copy typing any other correspondence as required.
- Correspondence, letters and discharge summaries can relate to all aspects of medicine and a good knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature.
Manage and maintain consultants diary and arrange meetings as and when required.
Provide secretarial support to the Consultant, team and the provision of general support throughout the department as and when necessary. The provision of support to specialist nurses as and when required.
Ensuring any urgent correspondence (i.e. patient referrals, emails etc.) are dealt with immediately and that where necessary the patient is contacted directly with regard to urgent clinic appointments or admissions.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Typing of correspondence, clinic letters and discharge summaries accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures to include:
- Audio/copy typing any other correspondence as required.
- Correspondence, letters and discharge summaries can relate to all aspects of medicine and a good knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature.
Manage and maintain consultants diary and arrange meetings as and when required.
Provide secretarial support to the Consultant, team and the provision of general support throughout the department as and when necessary. The provision of support to specialist nurses as and when required.
Ensuring any urgent correspondence (i.e. patient referrals, emails etc.) are dealt with immediately and that where necessary the patient is contacted directly with regard to urgent clinic appointments or admissions.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- Good standard of education
- Comprehensive knowledge of medical terminology
- Computer literate with good understanding of software programmes.
- Ability to learn speciality terminology
- Knowledge of using CWS, WPAS and MedSecs
Desirable
- RSA/OCR Level III or equivalent level of knowledge, skills and experience.
- Audio Typing or equivalent.
Experience
Essential
- Previous experience in a secretarial role within the NHS.
- Experience of working in a busy environment.
- Ability to prioritise and manage own workload.
- Knowledge of the WPAS, CWS and MedSecs system.
Desirable
- Experience of working in a hospital environment
Skills and Attributes
Essential
- Advanced keyboard skills.
- Excellent communication and telephone skills
- Able to deal with patients and relatives in a sympathetic manner.
- Confidentiality and diplomacy
Person Specification
Qualifications and Knowledge
Essential
- Good standard of education
- Comprehensive knowledge of medical terminology
- Computer literate with good understanding of software programmes.
- Ability to learn speciality terminology
- Knowledge of using CWS, WPAS and MedSecs
Desirable
- RSA/OCR Level III or equivalent level of knowledge, skills and experience.
- Audio Typing or equivalent.
Experience
Essential
- Previous experience in a secretarial role within the NHS.
- Experience of working in a busy environment.
- Ability to prioritise and manage own workload.
- Knowledge of the WPAS, CWS and MedSecs system.
Desirable
- Experience of working in a hospital environment
Skills and Attributes
Essential
- Advanced keyboard skills.
- Excellent communication and telephone skills
- Able to deal with patients and relatives in a sympathetic manner.
- Confidentiality and diplomacy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
