Job summary
An exciting opportunity has arisen to join Mental Health Services for Older People based in University Hospital Llandough. We are looking for an enthusiastic, hard-working Medical Secretary to join our team on a fixed term contract to cover maternity leave.
We are searching for a person who shares our core values including caring for the people we serve and the people we work with; we trust and respect each other, take personal responsibility, treat people with kindness and act with integrity.
The individual must be reliable and flexible to meet service needs and used to working in a busy environment.
This is a fixed term /secondment post until 31 August 2026 to cover maternity leave.If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultants, working within Mental Health Services for Older People.
Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.
The successful candidate will ideally have significant experience of working in a secretarial capacity, be able to work supportively with colleagues.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifiactions
Essential
- Educated to GCSE level or Higher
Desirable
Experience
Essential
- Working knowledge of Microsoft Office
- Knowledge of a wide range of secretarial procedures
- Wide understanding of medical terminology
- Experience of communicating with all levels of NHS staff
- Good understanding of the need for accurate data capture and reporting
Desirable
- Knowledge of the Patient Management System (PARIS), UHB Intranet, Email, Results Reporting
- Experience of working within the NHS
- Experience of working with people with MH diagnosis
Skills
Essential
- Excellent organizational skills
- Able to function efficiently under pressure and meet deadlines
- Excellent written and oral communication skills
- Good telephone manner
Desirable
- Experience of audio and transcribing clinical information
- Knowledge of medical terminology
Personal Qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self-motivated with ability to manage own workload Conscientious with good attention to detail
- Good interpersonal skills. Committed to providing a quality service
Person Specification
Qualifiactions
Essential
- Educated to GCSE level or Higher
Desirable
Experience
Essential
- Working knowledge of Microsoft Office
- Knowledge of a wide range of secretarial procedures
- Wide understanding of medical terminology
- Experience of communicating with all levels of NHS staff
- Good understanding of the need for accurate data capture and reporting
Desirable
- Knowledge of the Patient Management System (PARIS), UHB Intranet, Email, Results Reporting
- Experience of working within the NHS
- Experience of working with people with MH diagnosis
Skills
Essential
- Excellent organizational skills
- Able to function efficiently under pressure and meet deadlines
- Excellent written and oral communication skills
- Good telephone manner
Desirable
- Experience of audio and transcribing clinical information
- Knowledge of medical terminology
Personal Qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self-motivated with ability to manage own workload Conscientious with good attention to detail
- Good interpersonal skills. Committed to providing a quality service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
