Job summary
Do you enjoy working in an exciting and challenging environment? Based at the University Hospital of Wales in Cardiff, we are looking for a dedicated CAR-T /BMT Coordinator to provide essential administrative support to the clinical and medical teams within South Wales Blood and Marrow Transplant Service. Please note working hours will be 9am - 5pm Monday & Tuesday.
The post holder will need to meet tight deadlines, collate data and maintain high standards relating to administrative processes. They will need to be able to work within a team effectively and efficiently, and will be required to share sensitive information with clinical teams and managers on a daily basis.
Main duties of the job
The role of the BMT and CAR-T Coordinator is to provide comprehensive administrative support to the BMT (blood and marrow transplantation) and CAR-T (chimeric antigen receptor T-cell) treatment programmes at the University Hospital of Wales. This includes patient-level and service-level coordination.
The successful candidate will be required to demonstrate excellent communication skills and IT ability. The post holder must be able to use their own initiative and also work efficiently as part of a multidisciplinary team.
We are looking for individuals who share the core values of the organisation:o We care about the people we serve and the people we work witho We trust one anothero We respect each othero We take personal responsibilityo We treat people with kindnesso We act with integrity
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is"Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Experience
Essential
- Experience working in an office environment. Experience in dealing with complex, sensitive situations, demonstrating empathy and understanding. Experience working in the NHS.
Desirable
- Experience working with external stakeholders/clients. Experience of taking formal minutes.
Skills
Essential
- Computer skills, including Microsoft Office suite, and demonstrable ability to master new applications and platforms. Recording information with a high level of accuracy. Able to plan and organise a number of complex activities involving analysis of a number of issues. Able to develop and maintain effective working relationships within the team, across the UHB, and with third parties in the interests of service delivery.
Desirable
- Use of UHB-specific computer systems including PMS, CAV Clinical Portal, and Welsh Clinical Portal. Database skills, and data analysis, interpretation and presentation skills. Able to plan and draft highly complex documents including SOPs and other controlled documents, reports, and presentations.
Special Knowledge
Essential
- Knowledge of GDPR and related data protection principles.
Desirable
- Knowledge of haematological malignancies and associated terminology.
Personal Qualities
Essential
- Able to use own initiative to manage a complex and demanding workload autonomously. Highly organised and efficient. Committed to quality of service provided.
Other
Desirable
- Welsh speaker. Ability to travel between sites in a timely manner.
Person Specification
Experience
Essential
- Experience working in an office environment. Experience in dealing with complex, sensitive situations, demonstrating empathy and understanding. Experience working in the NHS.
Desirable
- Experience working with external stakeholders/clients. Experience of taking formal minutes.
Skills
Essential
- Computer skills, including Microsoft Office suite, and demonstrable ability to master new applications and platforms. Recording information with a high level of accuracy. Able to plan and organise a number of complex activities involving analysis of a number of issues. Able to develop and maintain effective working relationships within the team, across the UHB, and with third parties in the interests of service delivery.
Desirable
- Use of UHB-specific computer systems including PMS, CAV Clinical Portal, and Welsh Clinical Portal. Database skills, and data analysis, interpretation and presentation skills. Able to plan and draft highly complex documents including SOPs and other controlled documents, reports, and presentations.
Special Knowledge
Essential
- Knowledge of GDPR and related data protection principles.
Desirable
- Knowledge of haematological malignancies and associated terminology.
Personal Qualities
Essential
- Able to use own initiative to manage a complex and demanding workload autonomously. Highly organised and efficient. Committed to quality of service provided.
Other
Desirable
- Welsh speaker. Ability to travel between sites in a timely manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
