Pathology IM&T Manager

Job responsibilities

Strategy

Understand and promote the strategic direction for Pathology IM&T within and external to the Health Board. This will include:

Keeping up to date with the national implementation programme for NHS Wales Informatics Service (NWIS) and its impact on local developments.

Contributing to the development of the Health Boards operational plans including supporting the setting of the strategic direction for the Informatics division.

Keeping up to date with national guidance, identifying opportunities for the introduction of new technology to transform working practices by using this knowledge to inform the scope and direction of projects.

Represent Pathology directorate by actively participating in Health Board wide Committees and Groups relating to Informatics (also external organisations such as NWIS and other Health Boards).

Management (Planning)

Lead on all Pathology IM&T related programmes including:

Preparation of business cases, specifications and project plans.

Liaise with Finance, IM&T (national/local) and other bodies, e.g. Welsh Government, to acquire resources in order to deliver projects according to plan.

Make decisions on a range of complex/highly complex project issues where there may be more than one course of action.

Lead on a range of operational/strategic plans for performance improvement in new areas across sites, imparting sometimes unwelcome news to generate need for change.

Lead in the production of Pathology Informatics programme plans and reports, the analysis and understanding of organisational performance and effectiveness in relation to performance targets and key performance indicators.

Support Cardiff and Vale UHB sustainability plans when managing projects.

Project Management

Manage and support complex Pathology IT projects as identified in the Service Group IMTP. This will involve planning, monitoring and controlling projects throughout the project lifecycle using highly developed techniques such as based on PRINCE 2 methodology or similar.

Communication

Understand when to use information which may be of a contentious or highly political nature to persuade and motivate senior leaders at all levels up to Welsh Government.

Ability to deliver high quality presentations, which may contain highly complex information, to a variety of professions on aspects of the Pathology informatics programme. This may include demonstrating knowledge in relation to other organisational operational or strategic initiatives and how these initiatives align with Pathology IM&T programmes.

Participate in forums in order to update Pathology, Service Delivery Unit and Health Board staff on any project issues/progress.

Ensure effective communications are maintained within Pathology and with the Informatics Directorate.

Support the Directorate Manager, Lead Service Managers and Service Group Manager Clinical Support Services in delivering high quality performance reports.

Communicate with external bodies being aware of sensitivities and political considerations.

Governance

Ensure guidelines and procedures exist for the safety and security of patient information in line with UKAS and data protection requirements with respect to departmental Informatics systems.

Establish a robust procedure for fault identification, reporting and root cause analysis.

Provide an out of hours support rota for Pathology as operationally necessary e.g. planned maintenance downtime etc.

Monitor the quality and integrity of data within Pathology Informatics systems and liaise with informatics, NWIS and/or Pathology Directorate Manager as required.

Regularly report through formal one to one process performance of the Informatics department including systems performance.

Advise Pathology Lead Service Managers of any potential, perceived or actual threat to the data integrity, data quality, and information quality or system/application security.

Immediate reporting to Pathology Lead Service Managers and other department e.g. Main IT, of any failure, delay or item of significance which might adversely affect LIMS, other applications or external services.

Financial Responsibility

The Service Group Managers will hold their departmental budget, however the Pathology IM&T Manager will be expected to manage the Pathology IM&T budget and:

Engage with procurement to ensure best value for money is secured for IM&T purchases.

Manage maintenance contracts for IT equipment and ensure timely renewal of critical contracts.

Establish pathways to ensure the Pathology Management and Service Group Manager has access to business intelligence performance data for external and internal stakeholders.

Demonstrate value for money when developing and deploying IM&T based projects.

HR/Management/Education/Training

Line manage all Pathology IM&T team staff in accordance with organisational policies and procedures.

Responsible for first-line disciplinary, capability and resolution, matters for department staffing, participating in formal procedures when required.

Organise the provision of support, training and development for all new and trainee staff.

Support the continual development of all departmental staff.

Maintain own personal professional development and continuing education (national and regional meetings, update courses, workshops and lunchtime seminars).

Participate as an appraiser for Value Based Appraisals (VBAs).

Qualification and Knowledge

Essential

• Postgraduate Diploma or equivalent experience or training
• Specialist project management knowledge or experience to Master degree level
• Up-to-date knowledge of relevant local and national Pathology strategies
• Knowledge of procurement law relating to health and Informatics systems
• Evidence of Continual Professional Development
• Technical Languages i.e. HL7 to support system interfaces
• ICD10 and OPCS4 coding structures
• ITIL Foundation or equivalent relevant experience
• Excellent working knowledge of all Microsoft applications
• Sound knowledge of Data Protection/ GDPR

Desirable

• Registration with the Health and Care Professions Council
• PRINCE2 Project Management Practitioner
• MSP Programme Management or willingness to undertake
• Training methodologies
• Knowledge of working in a lab and quality procedures

Experience

Essential

• Previous experience of a pathology or clinical computer management information systems
• Experience of planning and implementing long term IM&T strategy
• Proven track record of successfully introducing service improvement or successful management of significant organisational change in a complex environment
• Significant experience of managing staff
• Demonstrable success in building, leading and motivating, managing and developing teams
• Participation in significant change management projects and process re-engineering
• Proven ability to influence at all levels of the organisation
• Experience of financial and budget management
• Problem identification and solving
• Experience of hardware and software maintenance
• Software programming abilities

Desirable

• Experience of LEAN methodologies
• Extensive knowledge and understanding of pathology services
• Experience of working in the NHS within an IM&T role

Skills and Attributes

Essential

• Proven ability to analyse and appropriately present often highly complex information
• Sound judgment, decision making, and organisational skills
• Proven ability to communicate verbally and in writing in a manner which is clear, fluent and persuasive
• Ability to communicate verbally and in writing with all levels of the organisation
• Ability to empower, coach and support staff having managed a team previously
• Ability to work on own initiative and organise own workload and that of the team
• A broad range of ICT skills and understanding at an advanced level
• Shows resilience, adaptability and flexible approach as situations arise and positivity when times are tough
• Motivated to use initiative to recognise problems and seek solutions whilst understanding the importance of empowering and enabling others
• Willing to seek out learning, give and accept constructive feedback and committed to continuous improvement
• Able to work as a member of a team or alone
• Able to work effectively manage complex workload

Desirable

• Ability to use industry standard systems to communicate project status and issues

Other

Essential

• Welsh language skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).