Clinical Coding Manager

Job responsibilities

To effectively manage staff under the guidance of UHB policies and procedures. This will include managing sickness within the Clinical Coding Department, counselling and supporting staff in respect of performance and training and developmental needs etc.

To establish and maintain a comprehensive appraisal/Personal development programme (PDP) for all staff, in collaboration with the Head of Clinical Coding, paying particular attention to the recruitment and retention of staff.

To ensure that service objectives are met, within the UHB performance management framework.

To ensure that local coding policies are regularly reviewed and updated, ensuring consistency with Data Quality at national standards and local policies.

To identify the training needs of staff within the department and to devise and implement a programme of training and/or liaise with external training companies.

To ensure that all staff who assign clinical codes have attended a recognised course in clinical coding and to provide support for staff taking the National Clinical Coding Qualification.

To devise and implement a Clinical Coding Audit Programme in conjunction with the Head of Clinical Coding, in order to continually assess the quality of clinical coding within the UHB, developing action plans to make improvements and/or resolve issues wherever necessary.

Ensure adherence to national standards and agreed protocols, ensuring that in-depth coding is taken from the medical record in accordance with UHB policy.

To evaluate and implement any recommendations arising from specific clinical coding/data quality audits in conjunction with the Head of Clinical Coding.

To devise a programme in conjunction with the Clinical Coding Management Team, to raise awareness and to educate clinicians and Directorate staff on all aspects of Clinical Coding and its contribution to the clinical management and business of the UHB.

To provide Clinical Coding Awareness presentations to clinicians and managers.

To undertake routine data quality audits as directed by the Head of Clinical Coding.

In liaison with the clinical analysts, and information colleagues undertake specific coding information projects to support the Clinical Governance agenda.

To review as appropriate operational procedures, ensuring compliance with Digital Healthcare Wales and CfH guidance and data dictionary definitions on an ongoing basis in co-operation with key managers and colleagues.

Ensure proposed developments are consistent with current ICD-10 and OPCS manuals, applying rules and conventions to agreed standards.

Communicate the outcomes of clinical coding audit activity and the resulting changes in practice throughout the UHB.

Identify coding trends and issues pertinent to clinical audit and advise Clinical Governance agendas accordingly.

To manage Health and Safety within the Clinical Coding Environment and to liaise with the Health Records Manager.

Qualifications

Essential

• Good General Standard of Education
• Accredited Clinical Coder (ACC)

Desirable

• Supervisory/Management Qualification (NVQ 4 or similar)
• Clinical Coding Audit/Trainer Qualification

Experience

Essential

• Supervisory/ Management Experience
• Minimum 2 years NHS experience

Desirable

• Working with Healthboard wide remit
• NHS Management Experience

Skills

Essential

• Computer Literate
• Experience using Medicode or equivalent encoder
• PMS/PAS trained
• Good Analytical and problem-solving skills
• Excellent Organisational skills

Desirable

• Lateral Thinker
• Management of Change

Special Knowledge

Essential

• Working Knowledge of UHB policies and procedures
• ICD-10 & OPCS-4 Knowledge
• Knowledge of current national policies relating to clinical coding
• Knowledge of Data Protection

Personal Qualities

Essential

• The ability to communicate across multiple levels
• Ability to motivate and encourage staff
• Ability to work unsupervised and as part of a team
• Can work on own initiative and take proactive action
• Emotionally resilient

Desirable

• To be prepared to study for, and achieve, formal qualifications where appropriate e.g Clinical Coding Qualification

Other

Essential

• Able to provide support across both sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).