Job summary
An exciting opportunity has arisen to join the Cardiff and Vale UHB Commissioning Teams comprising of the Area Planning Board for Substance Use and the Corporate Commissioning Team.
The team covers a diverse and interesting range of functions. Would you be interested in providing support and acting as the first point of contact for enquiries from people / patients using services, partners, internal departments and liaising with service providers / stakeholders?
Our services include health promotion and public health functions as well as the provision of local primary care services and the running of hospitals, health centres, community health teams and mental health services. We work closely with Health Boards and Trusts across South Wales as well as our local and third sector partners to provide a full range of health services for our residents and those from further afield who use our specialist services.
Main duties of the job
The successful candidate will be required to prepare agendas, coordinate arrangements for meetings and take minutes during meetings. Duties also include supporting the team with processing financial transactions such as checking invoices and inputting data accurately, checking and processing archived records, as well as other key tasks to support the business function of the team.
The successful candidate will have strong verbal and written communication skills and have the confidence to liaise with staff and services including senior managers that are internal and external to the organisation.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent experience
- Knowledge of partnership working in Wales.
Desirable
- Project Management qualification or relevant experience
- Typing or minute-taking qualification
Experience
Essential
- Experience of providing comprehensive business management support at a senior level.
- Experience of developing business management and administrative processes, policies and operating procedures.
- Experience of managing complex systems across varied work areas
- Experience of managing conflicting demands and priorities
- Experience of communicating with and influencing senior colleagues
- Experience of working with patients, carers or service users
- Experience of supporting projects or partnerships
Desirable
- Line management of staff
- NHS and/or public sector experience
- Health Service Commissioning
- Substance Use services
- Ability to demonstrate initiative
Skills and Attributes
Essential
- Advanced skills in Microsoft Office, specifically Office 365, SharePoint, Word, Excel and Outlook
- Good communication and organisational skills with high attention to detail.
- Coordinating partnership or multi-disciplinary meetings
- Minute taking
- Confident and professional attitude
- Able to undertake research in own function, through surveys and audits and develop improvement and action plans
- Ability to prioritise workload and remain calm under pressure
Desirable
- Risks and issues management skills
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or equivalent experience
- Knowledge of partnership working in Wales.
Desirable
- Project Management qualification or relevant experience
- Typing or minute-taking qualification
Experience
Essential
- Experience of providing comprehensive business management support at a senior level.
- Experience of developing business management and administrative processes, policies and operating procedures.
- Experience of managing complex systems across varied work areas
- Experience of managing conflicting demands and priorities
- Experience of communicating with and influencing senior colleagues
- Experience of working with patients, carers or service users
- Experience of supporting projects or partnerships
Desirable
- Line management of staff
- NHS and/or public sector experience
- Health Service Commissioning
- Substance Use services
- Ability to demonstrate initiative
Skills and Attributes
Essential
- Advanced skills in Microsoft Office, specifically Office 365, SharePoint, Word, Excel and Outlook
- Good communication and organisational skills with high attention to detail.
- Coordinating partnership or multi-disciplinary meetings
- Minute taking
- Confident and professional attitude
- Able to undertake research in own function, through surveys and audits and develop improvement and action plans
- Ability to prioritise workload and remain calm under pressure
Desirable
- Risks and issues management skills
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
