Job summary
The post holder will be a critical part of the PCIC Medicines Management and Community Pharmacy team. Accountable to the Lead Pharmacist PCIC.
This is an opportunity for a self-motivated, well-organised, proactive and innovative individual to work within the Medicines Management and Community Pharmacy team.
The post holder will provide personal assistant services to the Lead Pharmacist PCIC and Team Lead Pharmacists.
The post holder will support the Medicines Management and Community Pharmacy team across a range of functions, including providing thorough and efficient secretarial support to the senior medicines management and community pharmacy team and general administrative support to the members of the medicines management and community pharmacy team.
The post holder will be required to assist the Primary Care Contract Support Manager to support delivery and monitoring of the Community Pharmacy contract.
To provide administrative functions to monitor delivery of the Home oxygen contract. To act as webmaster for the Medicines Management and Community Pharmacy team including being responsible for the creation and maintenance of the prescribing and community pharmacy pages on the GP portal sharepoint page and internet website.
We are looking for an exceptional individual to fill this post. This is a permanent, challenging and exciting role within the PCIC clinical board.
Main duties of the job
To provide comprehensive personal assistant service to the Lead Pharmacist PCIC and Team Lead Pharmacists.
To be responsible for and to provide a comprehensive secretarial and administrative support to the Medicines Management and Community Pharmacy Team across Cardiff and the Vale of Glamorgan localities in an efficient and effective professional manner
To support safe and effective pharmaceutical services from Community Pharmacy in Cardiff & Vale by developing and maintaining comprehensive data regarding contract delivery and management.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Appropriate administration qualification to Vocational Level 3 or equivalent
Desirable
- HR Qualification
- Degree or equivalent
- ECDL
Experience
Essential
- Advanced keyboard skills
- Good typing speed
- Experience of working in an office administrative / secretarial role
- Experience of working at a senior level
- Attending meetings and taking notes and / or minutes
- Experience of managing own workload
Desirable
- Experience of working within the NHS or public sector
- Typing speed of 60wpm
Skills
Essential
- Excellent oral and written communication skills
- Effective interpersonal skills
- Effective minute taking skills
- Excellent telephone manner
- Excellent organisational skills
- Ability to prioritise and cope with increasing demands
- Work without direct supervision and manage own workload
- Able to multitask and keep track of ongoing projects and prioritise and manage accordingly
Desirable
- Shorthand or speed writing
Special Knowledge
Essential
- Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience
- Knowledge of specialist functional/medical/legal terms, organisational policies and procedures
- Good thorough knowledge of Microsoft Office, particularly MS Teams, Word, Excel and Outlook
- Knowledge of Data Protection and Freedom of Information Acts
- Good specialist knowledge of the Pharmacy and GP contracts
- Good understanding of need for accurate data capture and reporting
Desirable
- Knowledge of Microsoft Powerpoint and Publisher
- General understanding of the NHS in Wales
- Knowledge of the Community Pharmacy contract
Personal Qualities
Essential
- Ability to work effectively as part of a team
- Ability to work autonomously and on own initiative
- Motivated
- Enthusiastic and willing to learn more
Desirable
- Ability to work flexible hours on an occasional basis when needed
Other
Essential
- Ability to travel in a timely manner
Desirable
Person Specification
Qualifications
Essential
- Appropriate administration qualification to Vocational Level 3 or equivalent
Desirable
- HR Qualification
- Degree or equivalent
- ECDL
Experience
Essential
- Advanced keyboard skills
- Good typing speed
- Experience of working in an office administrative / secretarial role
- Experience of working at a senior level
- Attending meetings and taking notes and / or minutes
- Experience of managing own workload
Desirable
- Experience of working within the NHS or public sector
- Typing speed of 60wpm
Skills
Essential
- Excellent oral and written communication skills
- Effective interpersonal skills
- Effective minute taking skills
- Excellent telephone manner
- Excellent organisational skills
- Ability to prioritise and cope with increasing demands
- Work without direct supervision and manage own workload
- Able to multitask and keep track of ongoing projects and prioritise and manage accordingly
Desirable
- Shorthand or speed writing
Special Knowledge
Essential
- Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience
- Knowledge of specialist functional/medical/legal terms, organisational policies and procedures
- Good thorough knowledge of Microsoft Office, particularly MS Teams, Word, Excel and Outlook
- Knowledge of Data Protection and Freedom of Information Acts
- Good specialist knowledge of the Pharmacy and GP contracts
- Good understanding of need for accurate data capture and reporting
Desirable
- Knowledge of Microsoft Powerpoint and Publisher
- General understanding of the NHS in Wales
- Knowledge of the Community Pharmacy contract
Personal Qualities
Essential
- Ability to work effectively as part of a team
- Ability to work autonomously and on own initiative
- Motivated
- Enthusiastic and willing to learn more
Desirable
- Ability to work flexible hours on an occasional basis when needed
Other
Essential
- Ability to travel in a timely manner
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
