Clinical Board Personal Assistant

Cardiff and Vale University Health Board

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for an enthusiastic individual to join the Dental Directorate.

We would like to invite applicants for the role of a full-time Band 4 Directorate Administrator working Monday - Friday between the hours of 8am - 5pm. This is a fixed term position based in the University Dental Hospital.

This post is fixed term/secondment for 12 months to meet the needs of the service.

Main duties of the job

The successful candidate will provide a comprehensive Personal Assistant and Secretarial service to the Dental Senior Management Team. Working closely with the Directorate Team the successful candidate will play a vital role in acting as the first point of contact for the Dental Senior Management Team, dealing with correspondence and screening phone calls, enquiries and requests.

Exceptional written and oral skills are required as well as the ability to multi-task. Good organisational and time management skills are also required.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together",and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Date posted

22 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,524 to £28,010 a year Per Annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

001-AC162-0524

Job locations

University Dental Hospital

Heath Park Way,

Cardiff

CF14 4XW


Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Knowledge

Essential

  • Caldicott Principals/Data Protection.
  • Ability to work under pressure and on own initiative.
  • Excellent organisational and time management skills.

Desirable

  • Experience of working in a busy office environment.
  • Previous work within the NHS.
  • Professional Manner.

Skills

Essential

  • Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience.

Experience

Essential

  • Knowledge of secretarial and administrative procedures and systems.
Person Specification

Knowledge

Essential

  • Caldicott Principals/Data Protection.
  • Ability to work under pressure and on own initiative.
  • Excellent organisational and time management skills.

Desirable

  • Experience of working in a busy office environment.
  • Previous work within the NHS.
  • Professional Manner.

Skills

Essential

  • Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience.

Experience

Essential

  • Knowledge of secretarial and administrative procedures and systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cardiff and Vale University Health Board

Address

University Dental Hospital

Heath Park Way,

Cardiff

CF14 4XW


Employer's website

https://cavuhb.nhs.wales/ (Opens in a new tab)

Employer details

Employer name

Cardiff and Vale University Health Board

Address

University Dental Hospital

Heath Park Way,

Cardiff

CF14 4XW


Employer's website

https://cavuhb.nhs.wales/ (Opens in a new tab)

For questions about the job, contact:

Interim Directorate Manager

Beverly Withers

beverly.withers@wales.nhs.uk

02920744846

Date posted

22 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,524 to £28,010 a year Per Annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

001-AC162-0524

Job locations

University Dental Hospital

Heath Park Way,

Cardiff

CF14 4XW


Supporting documents

Privacy notice

Cardiff and Vale University Health Board's privacy notice (opens in a new tab)