Job summary
Do you enjoy working in an exciting and challenging environment? We are looking for an experienced, Secretary to join us working 37.5 hours per week in the Obsterics & Gynaecology Directorate at the University Hospital of Wales.
The post holder will provide a comprehensive and flexible secretarial service for the Obstetrics & Gynaecology team.
Main duties of the job
The post holder will provide a comprehensive secretarial service to our Obstetrics & Gynaecology Team. As an experienced Secretary, you will have excellent communication skills, interpersonal skills and the ability to work on your own initiative and as part of the team. Not only is this a busy and challenging specialty but you would also be joining friendly, dedicated teams who know the service well and who will be able to help you settle in.
We are searching for staff who share our values that include caring for the people we serve and the people we work with, we trust one another, respect each other, take personal responsibility, treat people with kindness and we act with integrity. This is a great opportunity for you to be part of an exciting Directorate so, if you think you have the skills to do the job, please call us to discuss the role in more detail and / or arrange an informal visit.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is"Caring for People, Keeping People Well", and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification within the supporting documents or please click 'Apply Now' to view in Trac
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification within the supporting documents or please click 'Apply Now' to view in Trac
Person Specification
Qualifications
Essential
- RSA III or equivalent qualification in Word Processing and Audio Typing or equivalent experience
Desirable
- AMSPAR diploma or working towards
Experience
Essential
- Previous medical secretary experience or equivalent secretarial experience. Previous experience of working in an administration environment and of team working
Desirable
- Knowledge of Intranet/Internet and email. Previous experience of working with the public. Experience of working with a range of staff from multi-disciplines.
Skills
Essential
- Evidence of a high standard of communication, prioritisation and organisational skills when face to face and when using telephone. Evidence of good interpersonal skills. Able to function efficiently under pressure and to meet deadlines. A good range of I.T skills with working knowledge of Microsoft Office.
Desirable
- Previous experience of working with databases.
- Ability to speak Welsh
Special Knowledge
Essential
- Ability to work on own initiative and as part of the secretarial team. Ability to work in extremely busy environment.
Desirable
- Previous experience of health services environment.
Personal Qualities
Essential
- Reliable, methodical and with a flexible approach to work and with an ability to work on own initiative.
Person Specification
Qualifications
Essential
- RSA III or equivalent qualification in Word Processing and Audio Typing or equivalent experience
Desirable
- AMSPAR diploma or working towards
Experience
Essential
- Previous medical secretary experience or equivalent secretarial experience. Previous experience of working in an administration environment and of team working
Desirable
- Knowledge of Intranet/Internet and email. Previous experience of working with the public. Experience of working with a range of staff from multi-disciplines.
Skills
Essential
- Evidence of a high standard of communication, prioritisation and organisational skills when face to face and when using telephone. Evidence of good interpersonal skills. Able to function efficiently under pressure and to meet deadlines. A good range of I.T skills with working knowledge of Microsoft Office.
Desirable
- Previous experience of working with databases.
- Ability to speak Welsh
Special Knowledge
Essential
- Ability to work on own initiative and as part of the secretarial team. Ability to work in extremely busy environment.
Desirable
- Previous experience of health services environment.
Personal Qualities
Essential
- Reliable, methodical and with a flexible approach to work and with an ability to work on own initiative.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
