Job summary
We are pleased to offer an exciting opportunity for an experienced and enthusiastic administrator to join the Spinal Injuries Team, working out of the purpose-built specialist rehabilitation centre at University Hospital Llandough (UHL).
The post is full time (37.5 hours) and the successful applicant will have excellent communication skills and work well within a team.
Main duties of the job
The successful candidate will provide comprehensive administrative and secretarial support to the senior clinicians and multidiscplinary spinal outreach team.
Duties are varied but will include managing the referral database, collating statistical information, managing outreach clinics, answering departmental phone calls, typing of letters and reports and booking patient appointments.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Good general education
- RSA 3 or equivalent experience (audio typing and transcription typing)
Desirable
- Working towards management/supervisory qualification
Experience
Essential
- Advanced experience of secretarial/administrative work
- Demonstrable experience of working in abusy clinical office environment
- Experience of using initiative
- Experience of dealing with complex confidential issues
- Experience of dealing with the public
Desirable
- Demonstrable experience of multi- disciplinary team working
Skills
Essential
- Proficient in Microsoft Office software, and email and a range of IT software packages
- Database management
- Excellent organisational skills
- Excellent telephone manner and communication skills
- To function efficiently under pressure and to meet deadlines
Desirable
- Proficient in other software packages
- Skilled at using Microsoft Access
Special Knowledge
Essential
- Knowledge of medical terminology
Desirable
- Neurosciences experience and knowledge of Rehabilitation framework
- Knowledge of the NHS
Person Specification
Qualifications
Essential
- Good general education
- RSA 3 or equivalent experience (audio typing and transcription typing)
Desirable
- Working towards management/supervisory qualification
Experience
Essential
- Advanced experience of secretarial/administrative work
- Demonstrable experience of working in abusy clinical office environment
- Experience of using initiative
- Experience of dealing with complex confidential issues
- Experience of dealing with the public
Desirable
- Demonstrable experience of multi- disciplinary team working
Skills
Essential
- Proficient in Microsoft Office software, and email and a range of IT software packages
- Database management
- Excellent organisational skills
- Excellent telephone manner and communication skills
- To function efficiently under pressure and to meet deadlines
Desirable
- Proficient in other software packages
- Skilled at using Microsoft Access
Special Knowledge
Essential
- Knowledge of medical terminology
Desirable
- Neurosciences experience and knowledge of Rehabilitation framework
- Knowledge of the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
