Job summary
The Improving Timeliness Programme Administrator (ITPA) will work within the Strategy, Policy and International and will be responsible for administrating, managing and supporting all phases of the Improving Timeliness Programme in line with the published processes.
The Improving Timeliness Programme supports the delivery of a priority business plan objective for 24/25 and 25/26: aligning and digitising our guidance producing processes. It brings together work in the three guidance producing programmes, with early steps of digital transformation from the DIT directorate and a NICE-wide approach to improvement from the People and Places directorate.
Our aim is to improve the timeliness of guidance production across medicines, health tech and guidelines whilst maintaining the quality of our guidance. Secondary aims are to improve staff experience and increase throughput of guidance producing centres (healthtech and medicines).
We are recruiting for an Administrator role on a fixed-term basis until 31 March 2026 to support this exciting project.
We aim to hold interviews on 8th July 2025, shorlisted candidates will be notified if this date should change once selected for an interview.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility
Main duties of the job
The ITPA will have a portfolio of projects that they take administrative lead for, including support for collating management information for the High Quality and Timely (HQT) Board. They will work alongside the Programme Lead on various aspects of programme activity including key interdependencies with other strategic programmes.
- Using Microsoft Office packages and internal tools to develop and administer information systems within the programme
- Support the Programme Lead, and planning and organising key project activities
- Providing efficient and effective administrative and secretarial support to team members and stakeholders, including servicing both virtual, in person and hybrid meetings, preparing correspondence and papers, collating, copying and distributing papers, and managing diaries
About us
The Improving Timeliness Programme is a cross-functional team dedicated to one of NICE's five strategic aims: enhancing the timeliness of guidance production across medicines, health tech, and guidelines while maintaining quality. Secondary goals include improving staff experience and increasing the throughput of guidance-producing centres.
We offer a great place to work with excellent benefits, flexible working options, and a supportive, inclusive environment. Benefits include:
- NHS pension scheme, one of the most generous in the UK.
- Flexible working to help achieve a healthy work-life balance, including work from home, compressed hours, and flexible start/finish times.
- Access to a Blue Light Card for discounts from major retailers and restaurants.
- Holiday entitlement starting from 27 days plus Bank Holidays.
- Modern offices with showers, bike storage, and refreshments.Access to Staff Networks such as Disability Advocacy and Wellbeing Network, Women In NICE, Race Equality Network, NICE and Proud, and Change Agent Network. We highly value equality and diversity.Personal development tailored to your needs.If this sounds like the environment you'd enjoy working in, please contact us for more information or apply now.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Person Specification
Qualifications
Essential
- Knowledge of the job role and skill required through work experience, training and development, or: Relevant undergraduate degree, or equivalent qualification (e.g. non-English qualification), NVQ Levels 4/5, HNC/HND or equivalent qualification, A levels or NVQ Level 3 or ONC/OND/BTec Levels 2/3, CPP, or equivalent qualification (e.g. non-English qualification) plus relevant experience or equivalent level of knowledge gained through experience and further training/development
Experience
Essential
- Demonstrated experience providing administrative support: Provide specific examples of how you've supported multiple projects at once, including how you organised meetings, prepared documents, and managed timelines. Please describe your role and the outcomes achieved.
Experience
Essential
- Experience of servicing project group and stakeholder meetings: Provide examples of accurately minuting meetings, producing agendas and contributing to meeting papers and coordination, ensuring timely and organised meeting facilitation, while understanding the importance of the meeting and the stakeholders involved
Experience
Essential
- Proven experience in introducing, developing, and maintaining administrative systems and procedures: Describe at least two systems or procedures they have implemented, including the challenges faced and the improvements made
Skills
Essential
- Demonstrated knowledge of work procedures to manage routine office tasks: Provide examples to demonstrate your accurate records management, efficient diary coordination and successful meeting facilitation where attention to detail was critical, including any specific instances where your meticulous approach prevented errors or improved outcomes.
Skills
Essential
- Proven ability to organise and prioritise work effectively: Provide examples of situations when you had to manage multiple tasks or deadlines in a busy environment. Include in your response how you stayed focused and organised, especially when priorities changed or you were interrupted and how you ensured your work remained accurate and efficient
Person Specification
Qualifications
Essential
- Knowledge of the job role and skill required through work experience, training and development, or: Relevant undergraduate degree, or equivalent qualification (e.g. non-English qualification), NVQ Levels 4/5, HNC/HND or equivalent qualification, A levels or NVQ Level 3 or ONC/OND/BTec Levels 2/3, CPP, or equivalent qualification (e.g. non-English qualification) plus relevant experience or equivalent level of knowledge gained through experience and further training/development
Experience
Essential
- Demonstrated experience providing administrative support: Provide specific examples of how you've supported multiple projects at once, including how you organised meetings, prepared documents, and managed timelines. Please describe your role and the outcomes achieved.
Experience
Essential
- Experience of servicing project group and stakeholder meetings: Provide examples of accurately minuting meetings, producing agendas and contributing to meeting papers and coordination, ensuring timely and organised meeting facilitation, while understanding the importance of the meeting and the stakeholders involved
Experience
Essential
- Proven experience in introducing, developing, and maintaining administrative systems and procedures: Describe at least two systems or procedures they have implemented, including the challenges faced and the improvements made
Skills
Essential
- Demonstrated knowledge of work procedures to manage routine office tasks: Provide examples to demonstrate your accurate records management, efficient diary coordination and successful meeting facilitation where attention to detail was critical, including any specific instances where your meticulous approach prevented errors or improved outcomes.
Skills
Essential
- Proven ability to organise and prioritise work effectively: Provide examples of situations when you had to manage multiple tasks or deadlines in a busy environment. Include in your response how you stayed focused and organised, especially when priorities changed or you were interrupted and how you ensured your work remained accurate and efficient
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
