Job summary
The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.
We are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. We put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment.
The PA will support the Director of Finance providing operational support and coordinating a range of activities for the Finance, Corporate and Commercial Directorate, including:
-Providing administrative support and diary management to the Director of Finance.-Coordinating activities for Finance, Corporate and Commercial (FCC) Directorate.-Developing and maintaining systems and administrative procedures to support Finance, Corporate and Commercial and wider NICE initiatives.-Administratively manage project specific activity to meet the business needs of the Finance, Corporate and Commercial Directorate.
Interviews for this role will be held in our Manchester Office on the 2nd/3rd of July 2025.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility
Main duties of the job
-Managing the Director of Finance's diary and email including coordinating and scheduling appointments and meetings, triaging and responding to emails, event management and booking, managing travel arrangements.-Coordinating and supporting in-person, virtual and hybrid meetings and other events relating to the FCC Directorate.-Coordinating corporate activities such as managing corporate reporting timelines.-Providing administrative support across the Directorate including arranging the FCC senior leadership meetings and Directorate all staff meetings.-Working closely with EAs and PAs across the organisation to make the most of opportunities to collaborate and share knowledge and good practice.-Looking proactively for opportunities to make improvements and be more efficient in own day-to-day work and the work of the Director of Finance and the senior team.-Gathering and analysing data and producing reports and presentation slides.-Developing and maintaining databases and other records systems.-Providing advice and guidance to internal teams and external stakeholders on enquiries relating to the work of the Directorate.-Managing the payment of invoices.-Supporting recruitment activities in the Directorate.-Contributing to the procurement, awarding and management of contracts.-Supporting business continuity planning in the Directorate.
About us
We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.
Our benefits include:
-Generous NHS Pension - Secure your future with one of the most rewarding pension schemes in the UK.-Flexible Working - Enjoy a healthy work-life balance with options like remote working, compressed hours and flexible start/finish times.-Exclusive Discounts - Save on shopping, dining and more with a Blue Light Card.-Time to Recharge - Start with 27 days' annual leave plus Bank Holidays.-Inclusive Staff Networks - Join supportive communities like Women in NICE, Race Equality Network, NICE and proud, Disability Advocacy and more - we celebrate diversity.-Tailored Development - Grow your career with personalised learning and development opportunities.
If you feel this is the type of environment you will enjoy working in, apply today!
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Please note - we will be actively longlisting whilst this role is live based on this shortlisting criteria-
"Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information."
We reserve the right to close any vacancies from further submissions when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Please note - we will be actively longlisting whilst this role is live based on this shortlisting criteria-
"Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information."
We reserve the right to close any vacancies from further submissions when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Person Specification
Education / Qualifications
Essential
- Demonstrated knowledge in the form of a relevant degree or professional qualification (e.g. NVQ Level 6), or equivalent knowledge gained through experience and/or training and development in a structured environment.
Experience
Essential
- Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information.
Experience
Essential
- Proven experience managing multiple tasks with competing deadlines, showing effective prioritisation and organisation in a busy environment.
Experience
Desirable
- Demonstrated experience supporting corporate processes such as budget tracking, contract processing, or recruitment coordination, with familiarity of governance and formal procedures.
Skills
Essential
- Proven ability to communicate clearly and professionally with senior stakeholders, including adapting style for different audiences and contexts.
Skills
Essential
- Demonstrated ability to deliver accurate, high-quality work under pressure, maintaining standards while managing shifting deadlines.
Knowledge
Essential
- An understanding of the social, political, economic and technical context within which NICE operates.
Person Specification
Education / Qualifications
Essential
- Demonstrated knowledge in the form of a relevant degree or professional qualification (e.g. NVQ Level 6), or equivalent knowledge gained through experience and/or training and development in a structured environment.
Experience
Essential
- Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information.
Experience
Essential
- Proven experience managing multiple tasks with competing deadlines, showing effective prioritisation and organisation in a busy environment.
Experience
Desirable
- Demonstrated experience supporting corporate processes such as budget tracking, contract processing, or recruitment coordination, with familiarity of governance and formal procedures.
Skills
Essential
- Proven ability to communicate clearly and professionally with senior stakeholders, including adapting style for different audiences and contexts.
Skills
Essential
- Demonstrated ability to deliver accurate, high-quality work under pressure, maintaining standards while managing shifting deadlines.
Knowledge
Essential
- An understanding of the social, political, economic and technical context within which NICE operates.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
