Job summary
As an administrator within the Clinical Directorate you will play a key role in the efficient and effective organisation of the Clinical Directorate work programme, with a focus on operational and administrative support in the planning, production, quality assurance and delivery of medicines optimisation products and services.
The administrator will work closely with colleagues from across the directorate and provide administrative support to the project managers, programme manager and wider medicines optimisation team throughout the production process, from topic identification and selection to publication.
Main duties of the job
- Developing and administering systems within the centre/directorate, including restricted areas
- Planning and organising activities and own day-to-day work
- Providing efficient and effective administrative and secretarial support to team members, including preparing correspondence and papers, collating, copying and distributing papers, and managing diaries
- Organising meetings both virtual, in person and hybrid, and other events, which may include co-ordinating the attendance of attendees, organising meetings rooms, facilities and refreshments, setting-up virtual meetings
- Attending and providing operational support to allocated events which may include travel and overnight stays
- Servicing meetings, which will include producing agendas, collating and distributing meeting papers and minuting meetings
- Leading on specific projects, e.g. to reorganise the teams filing system
- Managing and operating information systems, including filing systems
About us
The medicines optimisation team within the clinical directorate is responsible for embedding the safe, effective and innovative use of medicines into NICE outputs to enable the best possible outcomes. The team is primarily made up of pharmacists, along with a medicines analyst and key operational staff. The administrator will be joining the operational staff which consists of 1 Programme Manager, 3 Project Managers, 1 Assistant Project Manager, 1 Coordinator and 2 administrators.
We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.
We offer a range of benefits including:
- NHS pension scheme which is one of the most generous in the UK
- We promote flexible working to help staff achieve a healthy work life balance including work from home, compressed hours and flexi start/finish times
- Access to a Blue Light Card which includes a wide range of discounts from major retailers, restaurants and more
- Holiday entitlement which starts from 27 days plus Bank Holidays
- Access to modern offices with showers, bike storage facilities and refreshments such as tea and coffee
- Access to Staff Networks including Disability Advocacy and Wellbeing Network, Women In NICE, Race Equality Network, NICE and Proud, Eco-NICE, Change Agent Network. Equality and Diversity is highly valued in the organisation
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Person Specification
Education/Qualifications
Essential
- Understanding of the job role and required skills, demonstrated through one or more of the following: ?Work experience, training, or professional development ?A qualification at NVQ Level 4/5, HNC/HND, or an equivalent standard ?A qualification at A Level, NVQ Level 3, ONC/OND, BTec Level 2/3, CPP, or an equivalent standard (including international qualifications), combined with relevant experience.
Experience
Essential
- Experience in setting up and maintaining systems and administrative processes.
Experience
Essential
- Experience of introducing and maintaining systems and administrative procedures
Skills/Knowledge
Essential
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting
Skills/Knowledge
Essential
- Knowledge of office procedures for managing routine tasks, including record-keeping, diary management, and organising meetings.
Skills/Knowledge
Essential
- Thorough attention to detail and high standards of accuracy
Person Specification
Education/Qualifications
Essential
- Understanding of the job role and required skills, demonstrated through one or more of the following: ?Work experience, training, or professional development ?A qualification at NVQ Level 4/5, HNC/HND, or an equivalent standard ?A qualification at A Level, NVQ Level 3, ONC/OND, BTec Level 2/3, CPP, or an equivalent standard (including international qualifications), combined with relevant experience.
Experience
Essential
- Experience in setting up and maintaining systems and administrative processes.
Experience
Essential
- Experience of introducing and maintaining systems and administrative procedures
Skills/Knowledge
Essential
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting
Skills/Knowledge
Essential
- Knowledge of office procedures for managing routine tasks, including record-keeping, diary management, and organising meetings.
Skills/Knowledge
Essential
- Thorough attention to detail and high standards of accuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
