Office Administrator

Job summary

We are seeking a proactive and positive Office Administrator to join our team in Manchester. The successful candidate will support the day-to-day running of our facilities, working closely with the Estates and Facilities Manager, Assistant Facilities Manager, Office Coordinator, and Reception.

This is an office based role.

Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility.

Main duties of the job

Key Responsibilities:

• Contribute to the smooth running of our offices, meeting rooms, and events.
• Provide administrative support to various team members.
• Manage and prioritise tasks, ensuring accurate and up-to-date information in our intranet and files.
• Develop and administer facilities systems, including electronic records.
• Set up and check meeting rooms, manage bookings, respond to help desk enquiries, issue security passes, and book travel and accommodation.
• Perform and log health and safety checks, and deliver inductions to new colleagues and visitors.
• Act as the main point of contact for facilities and events requests, providing a customer-focused, helpful service.
• Assist with the development and implementation of internal policies and procedures, identifying opportunities for improvement and efficiency.

About us

The Manchester Facilities Team of 9 people is responsible for the running of our offices and meeting rooms; ensuring they are a comfortable, well equipped and safe working environment for our colleagues, tenants and visitors. The facilities team are also responsible for the reception service and facilitating meetings attended by staff, tenants and members of the public.

Here at NICE we are passionate and proud of the work we do and the impact we make.

We offer a range of benefits including:

• NHS pension scheme which is one of the most generous in the UK.
• We promote flexible working to help staff achieve a healthy work life balance including work from home, compressed hours and flexi start/finish times.
• Access to a Blue Light Card which includes a wide range of discounts from major retailers, restaurants and more.
• Holiday entitlement which starts from 27 days plus Bank Holidays
• Access to modern offices with showers, bike storage facilities and refreshments such as tea and coffee.
• Access to Staff Networks including Disability Advocacy and Wellbeing Network, Women In NICE, Race Equality Network, NICE and Proud, Eco-NICE, Change Agent Network. Equality and Diversity is highly valued in the organisation.
• Personal development tailored to your needs.

If you feel this is the type of environment, you will enjoy working in then please feel free to contact us for more information or apply now.