Job summary
This role is for a highly organised, professional and committed Executive Assistant who is comfortable working autonomously to support the Director of Medicines Evaluation to achieve their strategic and business objectives. This role would suit somebody who has experience of providing senior personal administration support to senior managers and chief executives or directors in a fast-paced complex healthcare and/or life sciences environment.
Interviews anticipated to be held on 20th December 2023
Main duties of the job
Reporting into Director of Medicines Evaluation, the responsibilities and purpose of this role includes:
- proactive and efficient personal coordination of duties for the Director of Medicines Evaluation; diary and email management and support for adhoc projects; coordination of a range of meetings, and meeting and greeting guests in person
- coordination and operational duties, including providing cover as required, with minimal supervision
Other main areas of responsibilities will include leading the administration work of the Director, monitoring budgets, providing secretarial support to several internal cross team meetings, and supporting any special projects or new development work for the Director of Medicines Evaluation and Centre Management Team.
Applicants should be able to clearly demonstrate the following key essential criteria, including their understanding of the work of NICE and the pharmaceutical industry and the ability to assimilate medicines-based terminology and understand incoming queries from healthcare-related stakeholders.
About us
The Centre for Health Technology Evaluation (CHTE) develops guidance on the use of new and existing medicines, treatments and procedures within the NHS.
The Centre Operations team provides business planning and administrative support to the Centre for Health Technology Evaluation, and direct support to the centre management team with respect to non-guidance matters such as the Executive Assistant function to directorate's Directors, strategic developments and implementing policy developments, corporate governance, staff and standing committee recruitment meeting support, and corporate reporting on behalf of the directorate.
Here at NICE we are passionate and proud of the work we do and the impact we make.
Benefits:
- We offer a range of benefits including the NHS pension scheme and staff discounts
- We provide a thorough induction programme
- Personal development is supported through extensive training and development opportunities
- We promote flexible working to help staff achieve a healthy work life balance
- We value equality and diversity and welcome applicants from all sections of the community
- We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme
If you feel this is the type of environment, you will enjoy working in then please feel free to contact us for more information or apply now.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Person Specification
Education/Qualifications
Essential
- Postgraduate diploma or equivalent level of knowledge relevant to the role acquired through experience and further training/development.
Experience
Essential
- Experience of providing senior personal administrative support to directors and very senior managers in a fast-paced complex environment
Skills/Knowledge
Essential
- Ability to prioritise work appropriately and effectively to meet deadlines and to support several people with conflicting deadlines as well as anticipate and resolve problems before they arise
- An understanding of the work of NICE and the pharmaceutical industry and the ability to assimilate medicines-based terminology and understand incoming queries from healthcare-related stakeholders. Independently collate information and report/reply on behalf of the directors/department
- Self-motivated with the ability to work unsupervised and make timely, robust and independent decisions on issues for which they have responsibility
- Excellent interpersonal communication (written, verbal and presentational) and organisational skills and a customer focused approach, with the ability to receive and communication information confidently but sensitively, sometimes about complex and sensitive or contentious issues
Person Specification
Education/Qualifications
Essential
- Postgraduate diploma or equivalent level of knowledge relevant to the role acquired through experience and further training/development.
Experience
Essential
- Experience of providing senior personal administrative support to directors and very senior managers in a fast-paced complex environment
Skills/Knowledge
Essential
- Ability to prioritise work appropriately and effectively to meet deadlines and to support several people with conflicting deadlines as well as anticipate and resolve problems before they arise
- An understanding of the work of NICE and the pharmaceutical industry and the ability to assimilate medicines-based terminology and understand incoming queries from healthcare-related stakeholders. Independently collate information and report/reply on behalf of the directors/department
- Self-motivated with the ability to work unsupervised and make timely, robust and independent decisions on issues for which they have responsibility
- Excellent interpersonal communication (written, verbal and presentational) and organisational skills and a customer focused approach, with the ability to receive and communication information confidently but sensitively, sometimes about complex and sensitive or contentious issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
