Personal Assistant

Job summary

Here at The National Institute for Health and Care Excellence (NICE) we are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. Not only that, we also put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment.

The PA will support both the Chief People Officer and Finance Director providing operational support and coordinating a range of activities across both the Directorates.

Main duties of the job

• Managing the CPO and Finance Director's diary; including coordinating and scheduling appointments and meetings, event management and booking and managing travel arrangements
• Co-ordinating and preparing meeting agendas and papers, minute taking, liaising with meeting attendees about their contributions to meetings and ensuring timely distribution of papers
• Preparing and checking documents and ensuring that their presentation meets NICE standards.
• Developing and managing electronic filing systems and archiving documents in line with Information Governance
• Developing and maintaining databases
• Responding to written and verbal enquiries from a range of internal and external contacts, ensuring these are handled appropriately and forwarded to the appropriate person.

• Uploading documents onto the intranet and website and ensuring that information is correct and up-to-date, and that the relevant tools are available for external users.

• Providing advice and guidance to internal teams and external stakeholders on enquiries relating to the work of the Directorates.
• Providing approved information for e-newsletters and other communication channels
• Monitoring and tracking the Director's expenses budget and escalating any discrepancies.
• Managing the payment of invoices.
• Arranging for the authorisation and purchase of items requested by the Director or Directorate senior managers.
• Contributing to budgetary planning.

• Contributing to the awarding and management of contracts.

About us

Here at NICE we are passionate and proud of the work we do and the impact we make.

We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.

Benefits:

• We offer a range of benefits including the NHS pension scheme and staff discounts
• We provide a thorough induction programme
• Personal development is supported through extensive training and development opportunities
• We promote flexible working to help staff achieve a healthy work life balance
• We value equality and diversity and welcome applicants from all sections of the community
• We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme

If you feel this is the type of environment, you will enjoy working in then please feel free to contact us for more information or apply now.