HR Officer

Job description

Job responsibilities

Planning and coordinating meetings and preparing papers to discuss HR matters including disciplinary hearings, capability meetings and sickness reviews.

Ensuring an appropriate prioritisation of tasks and workload to achieve deadlines and targets.

Reviewing, analysing and interpreting information on HR matters and make recommendations.

Raise requisition and purchase orders for HR related financial transactions and maintain goods received information.

Support management of the outsourced transactional element of HR services (payroll, change, Electronic Staff Record, escalating issues)

Maintaining, creating data in accordance with data protection requirements including accuracy and access.

Collating data to contribute to reports, subject access requests or Freedom of Information requests.

Evaluating and analysing recruitment data and recommending improvements in approaches.

Building effective relationships with managers and stakeholders of all levels and across all service areas.

Maintaining auditable records to show rationale for decisions.

Supporting the delivery of awareness sessions on HR matters either virtual or face to face. Including the facilitation of breakout rooms, discussion groups, task and finish groups. Using skills to open discussions on complex situations, motivate participants and negotiate outcomes.

Effective recording and documentation of tasks

Commenting on the development of operating procedures for HR

Drafting and maintaining the information available to CFA people on the intranet system including responding to online queries.

Responding to internal audit recommendations and requests for information.

Ensuring own Personal Continuing Professional Development, maintaining an up-to-date knowledge of all appropriate legislation standards and procedures and carry out the responsibilities of the post with full and due regard to NHS Agenda for Change Policies, legislation and negotiated agreements.

Complying with the measures to protect the confidentiality of information.

Managing their business areas in accordance with best practice, ensuring compliance with relevant legislation, the standards and policies of the NHSCFA .

Person Specification

PS

Essential

• Planning and coordinating meetings and preparing papers to discuss HR matters including disciplinary hearings, capability meetings and sickness reviews. Ensuring an appropriate prioritisation of tasks and workload to achieve deadlines and targets. Reviewing, analysing and interpreting information on HR matters and make recommendations. Raise requisition and purchase orders for HR related financial transactions and maintain goods received information. Support management of the outsourced transactional element of HR services (payroll, change, Electronic Staff Record, escalating issues) Maintaining, creating data in accordance with data protection requirements including accuracy and access. Collating data to contribute to reports, subject access requests or Freedom of Information requests. Evaluating and analysing recruitment data and recommending improvements in approaches. Building effective relationships with managers and stakeholders of all levels and across all service areas. Maintaining auditable records to show rationale for decisions. Supporting the delivery of awareness sessions on HR matters either virtual or face to face. Including the facilitation of breakout rooms, discussion groups, task and finish groups. Using skills to open discussions on complex situations, motivate participants and negotiate outcomes. Effective recording and documentation of tasks Commenting on the development of operating procedures for HR Drafting and maintaining the information available to CFA people on the intranet system including responding to online queries. Responding to internal audit recommendations and requests for information. Ensuring own Personal Continuing Professional Development, maintaining an up-to-date knowledge of all appropriate legislation standards and procedures and carry out the responsibilities of the post with full and due regard to NHS Agenda for Change Policies, legislation and negotiated agreements. Complying with the measures to protect the confidentiality of information. Managing their business areas in accordance with best practice, ensuring compliance with relevant legislation, the standards and policies of the NHSCFA .
• Knowledge of employee life cycle Commenting on Human Resource policies and procedures. NHS Agenda for Change pay, terms and conditions Knowledge of business operations to support operational HR delivery. Good understanding of people and HR methods and interventions. Excellent organisation skills. Excellent time management skills with an understanding of prioritisation against shifting deadlines. Understanding of relationship management Understanding of the NHS, and the national context within which it operates, and current challenges and opportunities. Ability to work as part of a small team to achieve organisational objectives. Experience in the use of IT packages: Teams, word, excel & PPT. Use of Microsoft TEAMS.
• NVQ level 3 Administration, CIPD Level 3 or equivalent experience.
• Provide and receive complex or sensitive information where tact is required in dealing with sensitive queries or difficult conversations Confidence to 'pick up the phone' and resolve issues in the moment and build credibility. Ability to act as an ambassador for a newly developed HR function. A proactive individual who is able to use their own initiative effectively and demonstrates a positive and logical approach to problem solving.
• Ability to be located at Coventry office 3 days a week as a minimum. Very occasional overnight stays at London/Newcastle (expenses paid)

Desirable

• Band 5 Diploma/degree in Business Administration / Human Resources or equivalent experience.
• Use of TRAC software
• Experience of reviewing Human Resource policies and procedures.
• Understanding of relevant employment legislation and the impact of future legislative changes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

NHS Counter Fraud Authority

Address

9th Floor Earlsdon Park

55 Butts Road

Coventry

CV1 3BH

Employer's website

https://cfa.nhs.uk/ (Opens in a new tab)