Job summary
We are looking
for a Regulatory Policy Manager to lead on regulatory areas of policy related
work as required. As a key part of the HFEA Policy team the Regulatory Policy
Manager will be required to act as the interface between the Policy and
Compliance functions, managing updates to the guidance and legal requirements
in the HFEA Code of Practice, the regulatory implications of changes following
EU exit, and embedding the 2022 amendments to storage limits on eggs, sperm and
embryos.
Interviews will take place on Thursday 27 April 2023.
Main duties of the job
A key part of
this role is to ensure that the Code of Practice, consent forms and other
regulatory tools are up to date and effective. The post holder will work
closely with the Compliance department to gather feedback through inspection
and stay up to date with guidance or legislative changes related to the sector.
Recent work
undertaken within this role includes project managing the HFEA Code of Practice
update project, managing the impact of EU exit and changes to the Northern
Ireland Protocol on HFEA guidance and legislation, monitoring relevant changes
to patient and/or donor screening requirements and embedding the 2022 amendments
to gamete and embryo storage limits.
This is an
exciting opportunity for someone who is proactive, can work effectively as part
of a team, and who has good written and verbal communication skills including
an ability to handle sensitive patient enquiries. You should be able to
demonstrate experience of managing projects and of working with a variety of
stakeholders. Due to the requirements of this role, experience of working with
senior staff, boards or committees, and experience of producing evidence-based
guidance, would be highly desirable.
This role also as
has the responsibility of line managing the Policy Officer, supporting their
performance and development.
About us
The HFEA is
the UK's independent regulator overseeing safe and appropriate practice in
fertility treatment and embryo research. We license and monitor clinics
carrying out IVF, donor insemination, and human embryo research.
This post is
offered as either office based (in which case you will need to attend the
office at least one day per week our current team day in the office is
Wednesday) or home based (in which case office attendance will be specified by
your line manager based on business need). Our office is in Stratford, east
London, in attractive new premises on the edge of the Olympic Park, alongside
several other health Arms Length Bodies. In addition to flexibility and hybrid
working we offer generous annual leave and pension arrangements.
The Race at Work Charter
helps business improve their racial equality in the workplace. We are pleased
to announce we are a signatory, and have committed to five key principles
including appointing an executive sponsor for race. Join us an sign up here http://bit.ly/2Tw8m6j
Job description
Job responsibilities
1.
Project
manage regulatory policy projects and reviews, taking them from project
initiation and planning, through any public engagement work, to making policy
recommendations to the Authority
2.
Ensure
that the Code of Practice, consent forms and other regulatory tools are up to
date and effective, including maintaining a close working relationship between
the Policy and Compliance departments to gather feedback and insight through
inspection and other compliance activities.
3.
Lead
liaising with other HFEA teams on high profile compliance related activities,
such as the dissemination of alerts and product recalls impacting products and
devices used within UK licenced fertility clinics.
4.
Provide
policy advice and briefing to the Chair, Authority members and senior
management
5.
Provide
guidance and information, both internally and externally, on matters of
Authority policy, seeking legal advice as necessary
6.
To
handle complex enquiries from patients and professionals and draft answers to
Parliamentary Questions (PQs) and Freedom of Information (FOIs) requests concerning
Authority policy
7.
Maintain
and establish Memorandum of Understandings (MOUs) and Information Sharing
Agreements (ISA) with relevant organisations associated with the work of the
HFEA.
8.
Provide
secretariat support to Committees, working groups or stakeholder groups as
required, including managing monthly internal collaborative meetings between
Policy and Compliance
9.
Support
HFEAs communications function by drafting briefings, articles, and speeches,
as required
10.
Represent
the Authority at conferences, seminars and external working groups as required
11. Line
manage the Policy Officer.
Job description
Job responsibilities
1.
Project
manage regulatory policy projects and reviews, taking them from project
initiation and planning, through any public engagement work, to making policy
recommendations to the Authority
2.
Ensure
that the Code of Practice, consent forms and other regulatory tools are up to
date and effective, including maintaining a close working relationship between
the Policy and Compliance departments to gather feedback and insight through
inspection and other compliance activities.
3.
Lead
liaising with other HFEA teams on high profile compliance related activities,
such as the dissemination of alerts and product recalls impacting products and
devices used within UK licenced fertility clinics.
4.
Provide
policy advice and briefing to the Chair, Authority members and senior
management
5.
Provide
guidance and information, both internally and externally, on matters of
Authority policy, seeking legal advice as necessary
6.
To
handle complex enquiries from patients and professionals and draft answers to
Parliamentary Questions (PQs) and Freedom of Information (FOIs) requests concerning
Authority policy
7.
Maintain
and establish Memorandum of Understandings (MOUs) and Information Sharing
Agreements (ISA) with relevant organisations associated with the work of the
HFEA.
8.
Provide
secretariat support to Committees, working groups or stakeholder groups as
required, including managing monthly internal collaborative meetings between
Policy and Compliance
9.
Support
HFEAs communications function by drafting briefings, articles, and speeches,
as required
10.
Represent
the Authority at conferences, seminars and external working groups as required
11. Line
manage the Policy Officer.
Person Specification
Managing work
Essential
- Strong time management skills and an ability to use initiative to prioritise workload
- Excellent organisational skills and record keeping using appropriate software and systems skilfully
- An ability to remain calm under pressure and to be resilient
Experience
Essential
- Experience or involvement in policy, patient care and safety or inspection work, preferably in a regulatory context
- Experience of producing evidence based guidance
Desirable
- Experience of implementing or evaluating policy
- Experience of working closely with senior staff and boards
- Experience of working with committees
- Experience of working in multi-disciplinary groups
- Experience of line management
Knowledge & skills
Essential
- Knowledge or academic experience in ethics law the social sciences or biomedical science
- Proven project management and analytical skills
- Good written and oral communication skills
- An ability to understand complicated legal ethical and scientific issues surrounding assisted reproductive technologies
Qualifications
Essential
- Education to at least degree level or equivalent
Desirable
- Project management qualification ie PRINCE2 APM
Person Specification
Managing work
Essential
- Strong time management skills and an ability to use initiative to prioritise workload
- Excellent organisational skills and record keeping using appropriate software and systems skilfully
- An ability to remain calm under pressure and to be resilient
Experience
Essential
- Experience or involvement in policy, patient care and safety or inspection work, preferably in a regulatory context
- Experience of producing evidence based guidance
Desirable
- Experience of implementing or evaluating policy
- Experience of working closely with senior staff and boards
- Experience of working with committees
- Experience of working in multi-disciplinary groups
- Experience of line management
Knowledge & skills
Essential
- Knowledge or academic experience in ethics law the social sciences or biomedical science
- Proven project management and analytical skills
- Good written and oral communication skills
- An ability to understand complicated legal ethical and scientific issues surrounding assisted reproductive technologies
Qualifications
Essential
- Education to at least degree level or equivalent
Desirable
- Project management qualification ie PRINCE2 APM
