Job summary
As an experienced administrator your primary role will be to provide
effective office management and administrative duties to support the
development and delivery of a wide range of initiatives supporting general
practice in Derby and Derbyshire. The role is busy, varied and important to our
success. It requires working independently and developing close relationships
with the Executive team, Board members, clinical leads and external
stakeholders, many of which are not office based. You will support the
effective delivery of agreed projects by providing professional and
comprehensive business and administration support.
Please note: We are unable to offer NHS Pensions at this time.
Due to the geography of Derbyshire successful candidates will need a full, valid driving licence.
Main duties of the job
- Administrative Support: Manage documentation, coordinate diaries, plan multi-agency meetings, and prepare reports and presentations.
- Stakeholder Engagement: Serve as the primary contact for GPPB, fostering positive relationships with internal and external partners.
- Finance Assistance: Process invoices, payroll administration, and expenses, and support project budget monitoring.
- Project Coordination: Organise work schedules, compile data, and assist in project management tasks where appropriate.
- Continuous Improvement: Identify process improvements and enhance administrative efficiency.
About us
The Derby & Derbyshire GP Provider Board (GPPB) provides a unified voice for general practice across Derbyshire within the Integrated Care System (ICS), supporting the future of general practice in delivering high-quality patient care. We collaborate closely with the Derby & Derbyshire Local Medical Committee (LMC) and The Hub+ to strengthen healthcare services across Derbyshire.
Job description
Job responsibilities
Administrative duties
Stakeholder Management
Finance
Project Support
Continuous Improvement
Key relationships:
Job description
Job responsibilities
Administrative duties
Stakeholder Management
Finance
Project Support
Continuous Improvement
Key relationships:
Person Specification
Experience
Essential
- Good knowledge of administrative procedures e.g. standard operating procedures, version control etc.
- Experience of providing personal assistant services e.g. diary management and meeting coordination.
- Previous experience working in a busy/demanding administrative role.
Desirable
- Understanding of financial policies and procedures.
- Experience of supporting and coordinating small projects.
Personal Qualities
Essential
- Enthusiastic and positive attitude.
- Adaptable and able to respond to innovation and change.
- Excellent interpersonal skills and ability to work as a team member and independently.
- Commitment to continuous professional development.
Desirable
- An interest in supporting general practice to have an impact on patient care across Derbyshire.
Skills and Attributes
Essential
- Demonstrate GPPB values and vision at all times.
- Able to work independently and as an effective team member when under pressure whilst continuing to work to meet tight deadlines often within a complex and rapidly changing workload.
- Manage delivery of a high standard of customer service and quality with the ability to communicate professionally at all levels in a helpful and courteous manner.
- Excellent organisational, interpersonal, influencing, presentation and administrative skills.
- Independently manage complex and rapidly changing workload within guidelines.
- Ability to implement changes to working procedures, use negotiating and empathetic skills to motivate staff to accept changes in working practices.
Qualifications
Essential
- A good standard of English to GCSE or equivalent level, and the ability to demonstrate both excellent written and verbal communication skills.
- Qualification in Business Administration or equivalent knowledge and skills.
- Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel.
Desirable
- Professional secretarial / minute taking qualification.
Governance
Essential
- To understand and adhere to the policies and procedures of GPPB contained with the Employment Contract and Staff Handbook.
Person Specification
Experience
Essential
- Good knowledge of administrative procedures e.g. standard operating procedures, version control etc.
- Experience of providing personal assistant services e.g. diary management and meeting coordination.
- Previous experience working in a busy/demanding administrative role.
Desirable
- Understanding of financial policies and procedures.
- Experience of supporting and coordinating small projects.
Personal Qualities
Essential
- Enthusiastic and positive attitude.
- Adaptable and able to respond to innovation and change.
- Excellent interpersonal skills and ability to work as a team member and independently.
- Commitment to continuous professional development.
Desirable
- An interest in supporting general practice to have an impact on patient care across Derbyshire.
Skills and Attributes
Essential
- Demonstrate GPPB values and vision at all times.
- Able to work independently and as an effective team member when under pressure whilst continuing to work to meet tight deadlines often within a complex and rapidly changing workload.
- Manage delivery of a high standard of customer service and quality with the ability to communicate professionally at all levels in a helpful and courteous manner.
- Excellent organisational, interpersonal, influencing, presentation and administrative skills.
- Independently manage complex and rapidly changing workload within guidelines.
- Ability to implement changes to working procedures, use negotiating and empathetic skills to motivate staff to accept changes in working practices.
Qualifications
Essential
- A good standard of English to GCSE or equivalent level, and the ability to demonstrate both excellent written and verbal communication skills.
- Qualification in Business Administration or equivalent knowledge and skills.
- Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel.
Desirable
- Professional secretarial / minute taking qualification.
Governance
Essential
- To understand and adhere to the policies and procedures of GPPB contained with the Employment Contract and Staff Handbook.
