Job responsibilities
JOB DESCRIPTION
Job title:
Finance Manager
Responsible to:
Chief Executive Officer (CEO)
Accountable to:
CEO
Key working relationships:
Director of Patient Services, Director
of Operations, HR Manager, Information Service Manager, Ward and Department
Team Leads,
Sister
Superior, Provincial Sister, Bursar and Assistant Bursar of the Charitable
Company.
1. JOB SUMMARY
The Finance Manager is responsible for the development
and control of all financial services and financial administration of the
hospital. The postholder will ensure there is a robust organisational framework
in place that facilitates strong and efficient financial management processes
including the management of the monthly accounts and the payroll services.
The post holder will provide full support to the Chief
Executive in the development, implementation and review of the business plan and
annual budget providing recommendations for any performance metric variance.
2. MAIN DUTIES AND RESPONSIBILITIES
2.1.1. Support
the CEO in the development of a 2024/5 Business Plan that will support short
and long-term success for Holy Cross Hospital. Managing the annual budget and
strategic planning process for all departments in the hospital to ensure
success.
2.1.2.
Review the monthly management
accounts, identifying trends in month and in year performance that may be a
risk to the business. Identify effective recommendations to reduce risks and
present both the monthly accounts and recommendations to the CEO in the first
instance, then the management team and advisory committee members. Reports include but not limited to:
Monthly
Management Team Financial Report
Quarterly
Advisory Committee Report
Monthly
Wages Expenditure Report
Quarterly
reports on donated funds: Development Fund and Amenity Fund. (Also reports on
the Sisters Holiday House Fund for the Trustees).
Quarterly
reports on Patients Monies and ad hoc reports on specific issues as necessary.
Annual report
on insurance renewal including history of claims over year and significant
changes in risks or cover.
Annual Audit
Report
Quarterly
energy consumption report
Results of any
other investigations undertaken, including costing estimates and pricing
reviews.
2.1.3. Provide
timely, accurate, and insightful financial
analysis to support decision-making and drive business performance
improvements. Produce costings and relevant analysis so as to understand better
the hospitals base costs.
2.1.4.
Delegate key budgets and meet monthly with budget holders to review
their departments performance, identifying opportunities for efficiency and improvement.
In addition, on an adhoc basis provide prompt
financial advice for all budget holders.
2.1.5. To
lead on NHS or other third-party contract negotiation, reviewing cost per case
and associated surplus. Make recommendations for improvement, including patient
mix, cost per patient, and revenue maximisation.
2.1.6. Ensure
cash flow is maximised, reviewing debtor, stock and creditor accounts. Work
with the team to ensure targets are achieved, managing barriers to this.
2.1.7
Ensure all revenue capture
mechanisms are effective and fit for purpose, where there is a delay in revenue
capture, identify reasonable strategies to reduce impact and risk.
2.1.8. Chair
the Capital Expenditure (CAPEX) Committee. With the CEO and CAPEX Committee
members agree on the prioritisation of all capital expenditure and thereafter
monitor CAPEX spend and performance against assumptions.
2.1.9. Develop
a robust audit program to demonstrate effective financial governance including
but not limited to: legislation, regulation, budget planning, financial control
processes, revenue and debt management, building and asset management, IT
systems and hardware.
2.1.10.
Develop a quarterly and annual finance report for various internal and
external stakeholders in addition to providing all information required for the
preparation of the Companys annual accounts. Complete all
necessary HMRC and Charity Commission submissions for the charity.
2.1.11.
Maintain
information on investments, receiving advice from external advisers, preparing
advice for Management and Advisory Committee.
2.2. People management and development
2.2.1. As part of the senior management team, demonstrate
and ensure all staff embody the hospital values and ethos in addition to
demonstrating professional appearance and manner. Challenge behaviours that are
not in keeping with the hospital standards.
2.2.2. To participate in the
senior management team On Call rota one week in six.
2.2.3. To
ensure staff within your area of responsibility achieve consistently high
standards, supporting them to reach their full potential. Providing effect
feedback through the provision of an annual appraisal and as a minimum monthly
review. Identify opportunities to learn and develop. Ensure own and teams
compliance with Statutory and Mandatory training.
2.2.4. To
work closely with the HR Manager supporting and validating data pertaining to
HR KPIs.
2.2.5. To Work closely with the Director of
Patient Services and Clinical Leads to ensure effective use of resources, reviewing skill mix and acuity with an
expectation to recommend changes to staffing plans to ensure revenue is
maximised whilst retaining a safe environment.
2.2.6. Manage payroll processing and staff to ensure
compliance with the statutory requirements of the HM Customs and Revenue
including all year end procedures and returns.
2.2.7. To participate in the complaints process as
directed by the CEO.
2.3. Risk Management and Insurance
2.3.1. Contribute to hazard perception and risk management in
general and with particular reference to financial risks
2.3.2. Liaise with Insurance brokers and underwriters and
recommend changes to Management Team and Advisory
Committee.
2.3.3.
Supervises the
submission of insurance claims, ensuring accurate and timely completion.
2.3.4.
Maintain
awareness of requirements of NHS Counter Fraud Service and act on any concerns
noted or raised.
3. HEALTH AND SAFETY
3.1. Work
at all times within the scope of the Health and Safety at Work Act of 1974 and
the hospital policy for reporting of accidents, incidents, hazards and risk
management.
3.2. Maintain
and protect the safety, confidentiality and dignity of patients and families.
3.3. Manage and
maintain a clean, safe and tidy environment.
3.4 Take
an active role in the prevention and control of infection.
4. GENERAL
4.1. Attention to detail, including in terms of
presentation, punctuality and supporting the maintenance of a safe and
welcoming environment for all
4.2 Maintain the principles of the Data
Protection Act of 1998 both within and outside of the hospital environment
4.3. Act in accordance with the hospitals Data Protection Policy
4.4. Be aware of personal compliance with work practice
legislation.
