Administrator - Health Improvement & Weight Management

Job description

Job responsibilities

Role Purpose

You will provide administration support to the Your Health Oldham Service (Health improvement and weight management service). You will work with the Single Point of Access Team to ensure the smooth running of the office and the administration of the programs to meet targets and deadlines set by the SPOA lead. Responsible for a range of administration you will be based in our Bolton office headquarters with the admin team

Your key responsibilities will be:

You will provide a range of administration duties for the service including patient and health professional letters, patient database updates, appointment bookings, taking telephone queries, and liaising with health professionals and colleagues.

• Take incoming calls through the Your Health Oldham Single Point of Access, ensuring that calls are transferred to the relevant person, department and making sure messages are dealt with efficiently.
• To work within a busy office as part of a team, sharing work fairly and efficiently and respecting other admin staffs skills and competencies. To provide general clerical and administrative support including word processing, and filing routine correspondence. To follow established systems for allocation and completion of work.
• Providing professional administration services to clients and identifying specific needs. Manage and maintain confidential patient files on a database and on paper.
• Manage and deal with incoming healthcare referrals promptly, adhering to company timescales.
• Book appointments for clients and use appropriate calendar software.
• Record client data accurately on the appropriate service database.
• To use IT systems, including excel and word to exchange information. Use word processing, spreadsheet, and in-house database.
• Work closely with Single point of Access Lead and prepare computerized documents and reports.
• Work with service leads to source new venues, working in accordance with company budgets and areas of demand.
• Flexibility to cover colleagues annual leave, sickness, etc.
• Weekly monitoring of workload and service targets.
• Take meeting minutes, type and distribute as required
• General administration -record keeping, filing, etc.-
• Be able to encourage and assess the client's readiness for specific behaviour change
• Organise Nicotine Replacement Therapy safely and promptly as required by smoking cessation practitioners

Skills and Competencies Required

Be an experienced administrator used to working in a health and/or community setting

Experienced working with Microsoft Office and health related database systems

Positive and proactive working at pace with multiple tasks

Adept in communication; positive and welcoming communication style with all patients, health professionals and colleagues

Build strong relationships; good team player happy to work as part of a team and work independently on own tasks

Quality driven; you naturally seek high standards and actively seek to improve them.

Value and remain open to new ideas and perspectives.

Person Specification

Qualifications

Essential

• Demonstrable experience in a reception/administration role
• GCSE Level in Maths and English or equivalent
• NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Desirable

• RSA Typing ll or above
• NVQ 3 level in a relevant subject

Experience

Essential

• Demonstrable experience in an administration role
• Experience of working in a team environment

Desirable

• Experience in minute taking for meetings
• Experience in a health care setting e.g. Community health provider, GP Practice, Hospital

Job Specific Requirements

Essential

• Work flexibly and adapt to suit service need.

Skills and Knowledge

Essential

• Excellent interpersonal skills
• Excellent communication skills including listening, verbal and written
• Excellent telephone manner
• Ability to work under high pressure and in a fast paced environment
• Excellent organisational and time management skills
• Efficient problem solving skills
• Ability to interact with colleagues and other stakeholders politely and courteously
• Excellent IT skills and proficient in all areas of Microsoft Office and Outlook
• Excellent customer care
• Flexibility and adaptability to changing workloads
• Monitor workload and ability to multi-task
• Evidence of accuracy and paying attention to detail in tasks
• Punctuality, reliability and honesty
• Ability to use own initiative and confident to do so in the workplace

Desirable

• Understanding and evidence of adhering to information governance and data protection policies
• Experience with software packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

ABL Health Ltd

Address

Room 417, 2nd Floor Chambers Business Centre Chapel Road

Oldham

OL84QQ

Employer's website

https://www.ablhealth.co.uk/work-for-us/join-our-team/ (Opens in a new tab)