Job responsibilities
Job title: HR Administrator
Responsible to: HR Services Manager
Responsible for:
No one, however an ability to manage your time and projects effectively
is required as is close cooperative working with the HR team.
Basic function
To assist in the ongoing
development and provision of an effective and efficient Operational HR service
as part of the HR Department ensuring a high standard of file management by
ensuring all personnel files are e filed and uploaded to the St Josephs
Hospices HRIS accurately. To work with the HR Team in the execution of their
people duties by providing accurate e files and portal records.
Organisational context
St Josephs Hospice was founded in 1905 by the Religious Sisters of Charity
who retain an interest in the oversight of the Hospice. The Hospice is working to achieve Vision 2024,
which has five key strands: patients, enterprise, estates, funding and
fundraising, and human resources. The Hospice
seeks to be an outstanding provider of palliative and end of life care. Each employee is critical to delivering and
maintain those standards in accordance with the Hospices core values.
Discretion to act
The post holder is free to act in the execution of their duties
referring to the line manager for instruction, advice and guidance and
referring matters that are outside the remit of the role to the line manager or
the department director.
Scale and impact
Management responsibility for no direct reports and no
indirect reports
Budget £ N/A however careful stewardship of the Hospices resources is
required
Principle Accountabilities
All principle accountabilities are to be delivered
within laid down response timescales
1.
Service Delivery
1.1. To build effective
working relationships with people across the hospice.
1.2.
Contribute to effective file management by
undertaking filing alongside the HR Team.
1.3.
Supporting the HR team in all areas of HR
delivery.
1.4. To work alongside the HR
Team for ensuring integrity of the HR systems.
1.5.
To
support the audit process ensuring we are always compliant with the CQC
standards.
2.
File Management
2.1. Transfer all hard copy
personnel files to e files and upload them to the portal.
2.2. Ensure all e files and
portal records accurately reflect the employee lifecycle including on boarding,
changes and the leavers process.
2.3.
To
ensure all personnel filing is kept up-to-date and filed accurately in line
with the hospices file management procedures and GDPR.
2.4.
Escalate
any complicated files to the HR team member responsible for the related
department and work together to tackle it.
3.
HR Systems / Data
Administration
3.1. To contribute to the
development and maintenance of the HR Portal by ensuring information is updated
in accordance with stated deadlines.
3.2. To support the HR
Assistant to manage, administer and report on the professional registration and
DBS renewal process to ensure compliance does not drop below 100%.
3.3. Contribute to the
development and maintenance of the HR Portal and Deputy Rota management system
by ensuring information is updated in a timely manner.
3.4.
Assist with setting up new starters, changes and
leavers on the portal. Ensuring all historic entries are accurate.
3.5. Process routine HR
communication e.g. maternity, probationary, change, increment and leaver
letters.
4.
Personal development
4.1. Identify your own learning and
development needs in order to meet the key requirements of the post.
4.2. Take responsibility for linking your own development
needs with the Hospice appraisal and objective setting process.
4.3. Take responsibility for your own continuing
development by undertaking specific areas of work/projects to develop new
skills.
4.4. Take responsibility for your own professional development,
including keeping up-to-date with relevant professional and other developments
in HR at local and national levels.
4.5. Engage in supervision to support your personal and
professional development.
5. Equality, diversity and inclusion
5.1 Comply with and promote St Josephs Hospice Equal
Opportunity Policy and avoid any behaviour, which discriminates against
colleagues, potential employees, patients/clients or their families on the
grounds of sex, marital status, race, age, belief, colour, nationality, ethnic
or national origins, religion, disability, creed, class, gender, sexual
orientation.
6. Mission & core values
6.1 All Hospice staff are expected to work
in line with St Josephs Mission & Core Values as these precepts act as a value
base which directly influence how all work activities are undertaken. The ethos
of the Hospice should be apparent in the behaviours and attitudes of all
employees as the work they undertake, whether it is direct or indirect, care is
ultimately for the benefit of patients. The Mission and Core Values are an
integral part of all job descriptions, the probationary period and performance
and development reviews. (Full details attached).
7. Environment and sustainability
Comply with and promote the Hospices environmental
policies, which stem from our core values. Promote environmentally sustainable
practice and development and avoid any behaviour, which undermines
environmentally sustainable practice and development throughout the Hospice
services and departments.
8. Health, safety and welfare
Ensure
a safe working environment and be aware of responsibilities under the Health
and Safety at Work Act, taking appropriate action in the event of an accident
to patients, staff, self or any other person in the work area.
