The Christie Pathology Partnership LLP

Support Secretary

Information:

This job is now closed

Job summary

An exciting opportunity has arisen at The Christie Pathology Partnership (CPP) for a Support Secretary to join our Histopathology department.

This is an excellent opportunity for a Support Secretary to continue their professional development at one of the largest cancer centres in Europe.

We are looking for a keen, enthusiastic individual with an interest in developing administrative services to help us continue to deliver exceptional, high-quality integrated care to our patients. CPP is an excellent place to train and develop new skills, and further study will be supported.

A level III clerical/secretarial certificate (eg RSA, NVQ) or equivalent is required. Previous clerical/secretarial experience is also essential. AMSPAR certification would be advantageous.

If you believe you have the necessary qualifications and skills such as clear communication, ability to follow instructions, and enthusiasm to succeed in this role, we would welcome your application.

Main duties of the job

Essentially, the role is to provide clerical support to the Histopathology team comprising of Clinical Histopathologists and laboratory personnel, ensuring that a high standard of service is maintained, to meet the needs of the patient and those of the department.

To keep accurate, up-to-date patient records using manual and electronic systems: TDHC Histology database, CareFlow, CWP etc.. which involves data entry and maintenance of various databases. Other administrative duties include covering workload during absences, filing of paperwork, blocks and slides and dealing with multi- disciplinary meetings.

About us

The Christie Pathology Partnership was formed in 2014 and is a joint venture between The Christie NHS Foundation Trust and SYNLAB, the largest provider of laboratory pathology and diagnostic services in Europe. We provide Pathology services for The Christie, which is the largest single cancer centre site in Europe and the first UK centre to be accredited as a comprehensive cancer centre. The Christie treat more than 60,000 patients a year.

SYNLAB is the European leader in delivery of high quality pathology testing and imaging services and operates in 36 countries across four continents, employing more than 20,000 members of staff and conducting approximately 500 million tests per annum.

SYNLAB in the UK is a trusted expert in clinical laboratory services, drug and alcohol testing and food testing. We provide a wide range of testing capabilities and advanced pathology services through to the most innovative molecular and genetic diagnostic tests available today.

Details

Date posted

16 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Additional annual Wellbeing allowance of £1500 (WTE)

Contract

Permanent

Working pattern

Full-time

Reference number

E0336-CPP24-017

Job locations

550 Wilmslow Road

Withington

Manchester

M20 4BX


Job description

Job responsibilities

Duties and Responsibilities What you have to do

To work as part of a team and to provide clerical and secretarial support to teams of Clinical Consultant Histopathologist, SpRs, BMS and Pathology Office staff includes general office duties and ensuring the timely dissemination of medical reports, for clinicians to treat their patients

Filing

Scanning paper files and reports into databases

Ensuring accurate patient demographics when inputting personal and clinical data into on to databases and CareFlow systems may involve resolving subsequent discrepancies.

Pathology Opinion and Review cases:

Data entry, sorting and labelling of blocks and slides for all opinion and review cases

facilitate clinical investigations by extracting information from patient case notes, recording all relevant clinical details and initiating letters and emails. Dealing with any subsequent clerical and technical problems that arise.

TDHC and CareFlow and dealing with any discrepancies

Patient case note tracking using the CareFlow system

Return pathology material to the referring hospital recording relevant information for audit purposes using manual and/or electronic systems

To provide clerical and organisation assistance in connection with trials and joint research projects (involving clinical departments and external bodies)

Organising special deliveries with various couriers

Prepare various Multidisciplinary Team meetings, ensuring all relevant information and pathological material is available in a timely manner on behalf of the Consultant Histopathologists

Work with Divisional Secretarial Manager, Histology Services Manager and colleagues to improve quality and range of services, with resources being managed according to agreed policies and priorities

Attend appropriate training and education sessions at the request of the manager

To undertake any other duties commensurate with the post that are required by the Histology Service Manager and Pathology Office Team Leader

Job description

Job responsibilities

Duties and Responsibilities What you have to do

To work as part of a team and to provide clerical and secretarial support to teams of Clinical Consultant Histopathologist, SpRs, BMS and Pathology Office staff includes general office duties and ensuring the timely dissemination of medical reports, for clinicians to treat their patients

Filing

Scanning paper files and reports into databases

Ensuring accurate patient demographics when inputting personal and clinical data into on to databases and CareFlow systems may involve resolving subsequent discrepancies.

Pathology Opinion and Review cases:

Data entry, sorting and labelling of blocks and slides for all opinion and review cases

facilitate clinical investigations by extracting information from patient case notes, recording all relevant clinical details and initiating letters and emails. Dealing with any subsequent clerical and technical problems that arise.

TDHC and CareFlow and dealing with any discrepancies

Patient case note tracking using the CareFlow system

Return pathology material to the referring hospital recording relevant information for audit purposes using manual and/or electronic systems

To provide clerical and organisation assistance in connection with trials and joint research projects (involving clinical departments and external bodies)

Organising special deliveries with various couriers

Prepare various Multidisciplinary Team meetings, ensuring all relevant information and pathological material is available in a timely manner on behalf of the Consultant Histopathologists

Work with Divisional Secretarial Manager, Histology Services Manager and colleagues to improve quality and range of services, with resources being managed according to agreed policies and priorities

Attend appropriate training and education sessions at the request of the manager

To undertake any other duties commensurate with the post that are required by the Histology Service Manager and Pathology Office Team Leader

Person Specification

Experience

Essential

  • Previous clerical/secretarial experience (2 years experience)

Desirable

  • Previous clerical/secretarial experience with a similar environment
  • Experience using a range of software packages, including PAS and/or CareFlow

Knowledge and Skills

Essential

  • Audio and word processing skills (good general IT and keyboard skills with a high degree of accuracy and computer literacy in Microsoft Office packages
  • Sound knowledge of medical terminology
  • Excellent communication skills
  • Ability to work as part of a team
  • Highly organised with the ability to work under pressure
  • Able to prioritise, multi task and work autonomously but also know when to seek advice
  • Good timekeeping, reliability and adaptability

Desirable

  • Sound knowledge of medical/scientific terminology

Qualifications

Essential

  • A comprehensive secondary education
  • Clerical/secretarial certificates (e.g. RSA III, NVQ III or equivalent)
  • Previous clerical/secretarial experience (2 years experience)

Desirable

  • Evidence of further development (e.g. AMSPAR or equivalents etc.)
Person Specification

Experience

Essential

  • Previous clerical/secretarial experience (2 years experience)

Desirable

  • Previous clerical/secretarial experience with a similar environment
  • Experience using a range of software packages, including PAS and/or CareFlow

Knowledge and Skills

Essential

  • Audio and word processing skills (good general IT and keyboard skills with a high degree of accuracy and computer literacy in Microsoft Office packages
  • Sound knowledge of medical terminology
  • Excellent communication skills
  • Ability to work as part of a team
  • Highly organised with the ability to work under pressure
  • Able to prioritise, multi task and work autonomously but also know when to seek advice
  • Good timekeeping, reliability and adaptability

Desirable

  • Sound knowledge of medical/scientific terminology

Qualifications

Essential

  • A comprehensive secondary education
  • Clerical/secretarial certificates (e.g. RSA III, NVQ III or equivalent)
  • Previous clerical/secretarial experience (2 years experience)

Desirable

  • Evidence of further development (e.g. AMSPAR or equivalents etc.)

Employer details

Employer name

The Christie Pathology Partnership LLP

Address

550 Wilmslow Road

Withington

Manchester

M20 4BX


Employer's website

https://synlab.co.uk/ (Opens in a new tab)

Employer details

Employer name

The Christie Pathology Partnership LLP

Address

550 Wilmslow Road

Withington

Manchester

M20 4BX


Employer's website

https://synlab.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Details

Date posted

16 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Additional annual Wellbeing allowance of £1500 (WTE)

Contract

Permanent

Working pattern

Full-time

Reference number

E0336-CPP24-017

Job locations

550 Wilmslow Road

Withington

Manchester

M20 4BX


Supporting documents

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