Job responsibilities
WHO ARE WE?
Newmedica is one of the leading providers of NHS-funded
ophthalmology services in England.
Our Purpose is to make a
positive difference to peoples lives
Our Vision is to change
lives through better sight and eye health
We provide services for NHS ICBs, NHS Trusts
and Foundation Trusts, and other providers of NHS funded services. We deliver
over 225,000 patient interactions annually, including outpatient appointments,
diagnostic testing and eye surgery. Our services are delivered through a
variety of models including Managed Services and Ophthalmology Joint Venture
(OJV) Partnerships.
ROLE SUMMARY
As Stock Management & Procurement
Lead you are responsible for ensuring that the service maintains the right
level of clinical & non-clinical stock by working closely with the all areas
of the business including our clinical teams and the Operational Director.
You will be placing orders
and liaising externally with key suppliers to maintain good levels of stock and
working closely with our central Newmedica procurement team. As a key member of
the team, you will regularly check stock levels of the business and look for
financial opportunities to ensure that our service is cost effective. You will be required to perform monthly stock
checks and audits across our three Bristol locations and also be responsible
for receiving stock, issuing stock via our electronic system Genesis, as well
as stock rotation, weekly and monthly checks on expiry and supporting clinics
and theatres.
You will have a friendly
and accessible personal manner and be able to deliver an effective service to
Newmedica Bristol. You will be able to work within a small team to maintain and
enhance processes to maximise quality and efficiency. Newmedica Bristol has
developed a strong relationship with the Integrated Care Boards (ICB) and the
local Trust, and this post will be a pivotal part of that ongoing
relationship.
KEY RESPONSIBILITIES
Placing all stock orders to
ensure that theatre, clinic, treatment room and the administration function
have the consumables required in accordance with the schedule.
Chase late orders and ensure
anything on back order is communicated to the appropriate team
Responsible for Goods In/
Out and stock rotation, minimising wastage where possible.
Ensuring the stock
management software, Genesis, is accurate.
Maintaining stock levels in
line with the schedule versus managing the cash flow.
Completing monthly stock
takes and audits across all three locations while liaising with the finance
team.
Ensuring that all stock is
turned around in a timely manner according to the contract versus the
schedule.
Ensure that records are
maintained regarding stock orders versus stock received so that finance can
approve invoices.
Ensure that records are
maintained regarding the stock received, transferred to clinic date etc. as per
the medicines management policy.
Maintaining
a positive relationship with internal and external stakeholders at every
interaction.
Maintain
a committed approach to continued professional development and clinical
governance, including participating in appraisal process, clinical audits and
research as required.
Support
the business with general administrative duties as requested by the management
team.
Knowledge and Expertise
To have good experience of
stock management and purchasing in previous roles, with understanding good
practice principles.
To have excellent
organisation skills and good attention to detail.
To gain a full understanding
of the pathways and resources needed for various clinic appointments as well as
theatre.
To gain comprehensive
knowledge of stock requirements per clinical session and surgeons preferences
with consumables.
To have experience in or gain
a full understanding of the CQC regulatory standards.
To gain a good understanding
and good working knowledge of the Newmedica systems e.g., InPhase and the stock
ordering portals.
To gain comprehensive
knowledge of timetables for all clinicians over a number of clinical sub
specialties and sites.
To support in the
administration of stock levels, invoices and other associated financial
elements of the business, as requested by the management team.
THE INDIVIDUAL
EDUCATION &
QUALIFICATION
GCSE Math and English or equivalent
EXPERIENCE & KNOWLEDGE
Previous experience of stock
management and purchasing in previous roles, with understanding good practice
principles.
Exceptional administrator
who can understand and deliver within a complex working environment and is committed
to the delivery of consistently high standards of administration.
Have ability to concentrate
on various tasks and prioritise whilst working in a fast-paced environment
Must have an understanding and
take responsibility for always maintaining patient confidentiality.
Must have proven experience
of building good working relationships both internally and externally.
Must ensure appearance is
always professional, adhering to the New Medica brand and uniform
guidelines.
Have the ability to go above
and beyond for patients and colleagues to give them the best possible
experience whilst in our care.
Good organisation skills and
the ability to multi-task.
Enjoys working with a range
of people and is able to tailor their approach to a diversity of service needs.
Outstanding telephone manner
with the ability to adapt approach to different situations.
Excellent verbal and written
communication skills.
Self-starter with the
ability to work on own initiative, as well as working well within a team.
Enjoys the routine and
rhythm of a process driven environment.
Comfortable making a
significant contribution in a small team.
Able to balance working
independently with appropriate escalation.
Previous healthcare
administration is desirable, but not essential.
Excellent computer skills.
Comfortable with Microsoft Office products and the ability to learn new software
and platforms applicable to the role.
SUPPLEMENTAL INFORMATION COMMON TO ALL ROLES
ADDITIONAL RESPONSIBILITIES
Actively promote and market
Newmedica and present a positive image of the Company and its activities both
within and outside the Healthcare environment.
Ensure the quality standards
and performance measures applying to the work of the section are met and
facilitate continuous improvements in all aspects of the post.
Undergo any self-development
and training as necessary for success in the role and provide support and
development for others where appropriate.
Carry out any duties at all
times in accordance with the Companys policies including Equality and
Diversity and Health and Safety.
Promote by positive example
both internally and externally, the purpose and vision of Newmedica.
Undertake all
responsibilities in adherence with Newmedica Policies and Protocols for
Infection, Prevention and Control.
Undertake any other
responsibilities commensurate with the grade of the post, which the Principal
or their senior management representative may from time to time require.
STATUS OF THIS DOCUMENT
This job description is a
guide to the work that you will initially be required to undertake.
It may be changed from time
to time, in consultation with you, to meet changing circumstances.
It does not form part of
your contract of employment.
CRIMINAL RECORDS DECLARATION
Newmedica is exempt from
Rehabilitation of Offenders Act (1974) and we will ask applicants to disclose
details of convictions, irrespective of whether they are spent or not.
SAFEGUARDING
It is the responsibility of
all Newmedica employees and contractors to fully comply with Newmedicas
safeguarding policies and procedures.
Individuals must ensure that
they understand their role in protecting adults and children that may be at
risk of abuse.
