Rota Coordinator

Job summary

 Are you looking for a new challenge and to utilise your coordination skills? Do you want to make a difference?

Have you recently finished your studies at school, college or University and looking for a new full time position? If so, then this may be the role for you.   We are looking for a Rota Coordinator to help with our Rota filling and join us on a permanent basis, covering our SUNEE (OOH) and Clinical Assessment Service (CAS) services.    In this role, you will be creating accurate rotas to ensure that all areas of the service are covered by clinicians and operational staff alike. You would be using shift pattern information and would also be calling bank and locum staff to arrange shifts. You will finalise rotas on a long term basis as well as arranging immediate cover when required. As well as current staff rotas, you would also be in contact with new staff on a regular basis. This would include arranging training and inductions and that they have supplied any outstanding paperwork before commencing their first shift.  Whilst speaking to staff and arranging shifts, you would also be reporting any queries and problems that arise, assisting in investigations where necessary. This may include any expected shortages on the rotas, or noting any trends in staffs ability to cover shifts such as late arrivals or non-attendance.

Main duties of the job

The majority of your role would be centred around the rotas, but you would be also be providing administration support for the Rota Manager in a variety of other duties including filing and preparing documents. Overall, you would be a key member of the team.   You will be an experienced administrator who is confident with rotas or similar coordination duties. You will have a keen eye for detail and pride yourself on your accuracy. As sudden rota changes may arise, you will also have an organised approach to working and prioritising.   A basic knowledge or Microsoft office is required and you must have exceptional communications and influencing skills to be successful in this role. You must be able to demonstrate excellent communications skills with strong numerical accuracy The role would require building a rapport with staff and managers alike, and as such you will have exceptional communication and influencing skills.     

About us

Practice Plus Group is passionate about great healthcare. We believe that anyone should be able to access excellent care, whether via the NHS or privately. Our breadth of expertise spans surgery, diagnostics, general practice, offender health and urgent care, with an unrivalled range of different services provided across the country. Were proud to be at the forefront of developing new and exciting ways to support the nations health too, helping patients to maximise their wellbeing and live life to the full. When youre part of the Practice Plus Group team, you dont just have a job. You have a career. We work with you to help you grow in your role and take your career in the direction you want to go. Well help you be the best you can be. We want our team members to feel motivated and rewarded. So we offer a competitive package of pay and benefits. We also recognise the value of a healthy work-life balance so we always try to be flexible, helping you fit your working life around your home life.   

Job description

Job responsibilities

 Are you looking for a new challenge and to utilise your coordination skills? Do you want to make a difference?

Have you recently finished your studies at school, college or University and looking for a new full time position? If so, then this may be the role for you.   We are looking for a Rota Coordinator to help with our Rota filling and join us on a permanent basis, covering our SUNEE (OOH) and Clinical Assessment Service (CAS) services.    In this role, you will be creating accurate rotas to ensure that all areas of the service are covered by clinicians and operational staff alike. You would be using shift pattern information and would also be calling bank and locum staff to arrange shifts. You will finalise rotas on a long term basis as well as arranging immediate cover when required. As well as current staff rotas, you would also be in contact with new staff on a regular basis. This would include arranging training and inductions and that they have supplied any outstanding paperwork before commencing their first shift.  Whilst speaking to staff and arranging shifts, you would also be reporting any queries and problems that arise, assisting in investigations where necessary. This may include any expected shortages on the rotas, or noting any trends in staffs ability to cover shifts such as late arrivals or non-attendance.

Person Specification

Qualifications

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Experience

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Additional Criteria

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