Rota Administrator

Job summary

Are you an experienced administrator/ coordinator looking for a new challenge? Do you want to make a difference?    We are seeking an organized and proactive Rota Coordinator to manage the scheduling of staff across our team. The successful candidate will be responsible for ensuring adequate coverage, maintaining up-to-date rosters, and handling any last-minute changes efficiently.   In this role, you will also play a key part in building and maintaining strong working relationships with management teams, clinicians, operational colleagues, and external stakeholders, ensuring a seamless and collaborative approach to workforce planning. This is a part time role for 22.5 hour per week over Wednesday, Thursday and Friday from our Dorking office.    Key Measures: Ensuring stipulated rota cover is fully achieved accurately and in a timely fashion. Ensuring rota administration deadlines are met and maintained Database and spreadsheet management.

Main duties of the job

   Rota Management: Create clinical and operational rotas to ensure adequate cover for the Out of Hours Service. Filling Rotas: Proactively fill vacant shifts by liaising with clinicians and operational staff. Compliance: Ensure all clinicians meet compliance requirements and maintain accurate records. Onboarding: Facilitate the onboarding process for new clinicians, ensuring they are fully trained and compliant before their first shift. Relationship Building: Build and maintain strong relationships with clinical and operational staff to ensure smooth rota management. Team Collaboration: Work collaboratively with team members to achieve common goals and support each other in managing the rota effectively. Administrative Support: Provide administrative support as required by the service, including answering phones, filing, and other tasks. Reporting: Compile and manage databases and spreadsheets, and produce internal and external reports as needed. Risk Management: Identify and report any potential risks, such as staff shortages, to the Rota Manager. Training: Attend regular training sessions and stay updated with new protocols and procedures.

About us

Fully computer literate with the ability to manage and manipulate database information. Exceptional communication and influencing skills to facilitate effective rota cover. Excellent organisational skills and the ability to prioritise workload with a flexible approach to changing demands. High levels of interpersonal and communication skills. Relevant operational experience in a healthcare environment is desirable. Ability to work independently and make confident decisions. Ability to travel to other sites for training and support as required.