Driver/Receptionist

Job description

Job responsibilities

Driving and Car Maintenance Responsibilities

· Provide a high-quality visiting service being responsible for transporting clinicians to patient’s address safely and in line with all traffic regulations, whilst ensuring driver/passenger safety at all times.

· Undertaking daily vehicle and equipment checks, ensuring cleanliness and tidiness of vehicle whether idle in operational use

· Timely and accurate completion of all documentation, i.e., vehicle checks and damage documentation, reporting any vehicle or equipment defect.

· Reporting mileages at start of shift.

· Refuelling the vehicle accordingly using Company payment facility.

· To ensure that the vehicle contains sufficient fuel for the on-coming shift, no less than ½ tank.

· Completion of Driver Log sheets for all patient visits undertaken.

Medication Responsibilities

· Checking drug stocks in line with Cornwall-wide operational arrangements, including ensuring mobile stocks are maintained throughout a shift period by replenishing from the TC resource.

· To ensure that Controlled Drug Protocols and Recording processes are adhered for both the TC and mobile resources, ensuring accurate handover systems.

Receptionist responsibilities

· On commencement of duty, confirm your availability with the Control Centre and read and note any new updates via email, bulletins, operational and clinical notices, etc.

· Communicate with the CAS if any clinician or staff members fail to arrive / delay for their tour of duty, within ten minutes of the due time.

· Acknowledge calls on the computer system.

· For patients attending the TC note their arrival time on the IT system.

· Ensuring that emergency & urgent calls are dealt with by the Clinician asap and assist in ensuring that the Department of Health and Cornwall Health performance standards are always adhered to within operational practicalities, including informing the Shift Manager of requirements for additional assistance.

· Ensure that prescription protocols are followed in line with Company Procedure

· When handing over to the on-coming Receptionist/Driver ensure that outstanding calls are handed over and noted and any other appropriate issues handed over on completion of the shift.

· Ensure clinicians on duty are dealing with the calls appropriately within the set time frames.

· Ensure the TC is kept clean and tidy at all times adhering to organisational infection control measures in accordance with local and national guidelines and Standard Operating Procedures.

· When leaving the reception area, ensure all confidential and identifiable information is out of sight and secure, ensuring that cupboards are locked.

· Ensure the post-holder and other staff members are conversant with local fire regulations and Health & Safety responsibility.

· On completion of operations, contact Control Centre informing them of closing down and confirming that all calls actioned and completed.

· To check rota system to ensure all shifts are correct and notify the Rota Team where shifts are being disputed.

· Ensure Shift Manager/Service Delivery Manager is informed of any shift over-runs both for yourself and your clinicians.

· To monitor stock levels of stationery and re-order it through agreed processes.

· To collate Drivers, log sheets/fuel receipts & prescription allocation sheets for collection by the Area Manager.

· Provide relevant feedback to Line Manager in relation to operational and personnel issues.

· Provide support to the CAS team as and when required, for example in the absence of a clinician on duty, challenging staffing levels or busy period.

For more information on key duties and responsibilities please see the attached job description.

Person Specification

Qualifications

Essential

• Proficient in IT (Word, Outlook, Office 365, Excel)
• Basic Maths and English abilities
• Able to demonstrate knowledge of basic vehicle safety checks and maintenance and safer driving techniques

Desirable

• NVQ2 in Road Passenger Transport or BETEC Level 2 Certificate in Transporting Passengers

Additional Requirements

Essential

• Full UK Driving Licence
• Enhanced DBS disclosure
• Good eyesight

Skills and Abilities

Essential

• Excellent organisation skills
• Ability to deal with a wide range of tasks
• Able to meet competing deadlines
• Able to use initiative and prioritise tasks
• Able to work through tasks logically and systematically with attention to detail
• Maintain confidentiality

Experience

Essential

• Previous experience of working in a customer focussed environment
• Good geographical knowledge
• Knowledge of the highway code

Desirable

• Previous experience of transporting clients
• Previous experience of vehicle maintenance
• Previous experience of working with children and adults with a disability
• Experience of working in a hospital domain / environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kernow Health CIC

Address

Cudmore House

Treliske Industrial Estate

Truro

Cornwall

TR1 3LP

Employer's website

https://www.kernowhealthcic.org.uk (Opens in a new tab)