Kernow Health CIC

Finance Assistant

This job is now closed

Job summary

Working with Kernow Health CIC as part of our developing finance team within the Corporate Service function, you will provide finance administration support to Kernow Health CIC and Practices Care Networks.

This role will be required to support KHCIC internal finance function working alongside our Corporate Finance Officer and Primary Care Networks as the organisation expands.

Main duties of the job

This role will be supporting the Corporate Finance Officer monthly credit card transactions and statements, monitoring and reconciling petty cash, and assisting them with monthly NEST schedules amongst other tasks. This will be a varied and exciting role part of our developing Finance team within the Corporate Service function.

The hours are 25 hours per week over 5 days (pro rata)

It is sometimes necessary to close vacancies before the closing date due to an exceptional response. Therefore, we recommend that you apply for this vacancy as soon as possible.

About us

Kernow Health, a Community Interest Company, supports General Practice and delivers Primary Care Services at scale in Cornwall.

Established in May 2011 by a group of Cornwall Practices, we are a GP owned provider organisation and deliver a number of NHS contracts across Cornwall, these include Cornwall 111 Integrated Urgent Care Service, School Immunisation Programme, Children’s Eating Disorder Service and Cornwall Training Hub [formally CEPN].

These contracts support the visions and values of the organisation, and also ensure that we are able to reinvest any profits made back into the company; again with the intention of supporting GP practices across Cornwall. Kernow Health CIC is also now offering member practices support to regroup and rebuild through the new Excellence in Practice (EiP) programme.

Date posted

04 April 2022

Pay scheme

Other

Salary

£23,224 to £25,233 a year Per annum (depending on experience) pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

E0306-22-1724

Job locations

Cudmore House

Treliske Industrial Estate

Truro

Cornwall

TR1 3LP

Job description

Job responsibilities

Key Duties and Responsibilities

Kernow Health CIC:

• Reconciliation of monthly HSBC invoices and bank account charges.

• Monitor and process invoices using the Unit 4 finance system to ensure correct budget alignment.

• Reconciliation of monthly credit card transactions and statements.

• Monitor and reconciliation of petty cash.

• Support the Corporate Finance Officer during KHCIC annual audit, and proactively prepare documentation based on previous years audits.

• Monitor Kernow Health CIC generic Accounts email and address any queries or refer to the Corporate Finance Officer.

• Allocate and log purchase order requests and action in line with the purchase processes and scheme of delegation.

• Ensure the purchase order databases are updated, referring any queries to the Corporate Finance Officer as required.

• Monthly reconciliation of pharmacy invoices against purchase orders.

• Assist Corporate Finance Officer with monthly NEST schedules.

• Support the Corporate Finance Officer with sessional GP pay as required.

• To provide reports to the Corporate Finance Officer as and when required.

• Scan and file post at head office on a weekly basis.

Primary Care Networks (PCN’s):

• Provide day to day management of the back-office finance support function to Cornwall’s Primary Care Network(s).

• Ensuring purchase orders and invoices are processed in a timely manner as per the scheme of delegation, using preferred finance package.

• Ensure sales orders and purchase orders are processed in a timely manner.

• Ensure purchase and sales invoice are raised in a timely manner.

• To set up suppliers and payments via online banking

• Reconciliation of Xero (current finance package).

• Liaise with appointed accountants and contribute to financial audits.

• Provide financial reports as and when required.

• Monitor generic accounts email account efficiently addressing enquiries.

• Provide assistance in the preparation of budget setting.

• Maintain records and receipts for all daily transactions.

• Monitor all bank deposits and payments reconciling daily, monthly and yearly transactions.

• Preparing balance sheets and invoices.

• Ensure financial records are kept up to date with the latest transactions and changes.

• Perform periodic financial analysis to detect and resolve problems.

• Providing excellent customer service to KHCIC shareholder clients.

General

• Actively contribute to the Organisation’s values and behaviours ensuring that relevant processes are open and transparent and encourage the confidence of staff, patients, partner organisations, the public and other agencies.

• Promote a positive organisational image.

• Promote own personal and others health, safety, and security, taking the appropriate action to report risk in accordance with policy.

• Ensure that equipment and resources are managed effectively to reduce waste and promote cost efficiency.

• Ensure the safe keeping and maintenance of equipment in accordance with policy, reporting defect or loss.

• Maintain personal development to meet the changing demands of the job, participate in an annual appraisal and appropriate training activities.

• Ensure compliance with all Kernow Health CIC statutory and mandatory training requirements, policies and protocols.

• Take appropriate responsibility to ensure that your objectives are aligned with the core team and organisational objectives.

• To demonstrate agility through adapting to the needs of the organisation by working flexibly in response to changing organisational requirements and priorities.

• You will be expected to carry out any other duties that may reasonably be required in line with your main duties, as directed by your line manager.

Please find the full job description attached.