Administration Manager - HMP Chelmsford

HCRG Care Group

Information:

This job is now closed

Job summary

Join our dedicated team at HMP Chelmsford, committed to providing a safe and supportive environment for incarcerated individuals. We are currently seeking a skilled and organized Administrator to support the administrative functions within the prison facility.

As an Administration Managerat HMP Chelmsford, you will play a crucial role managing the junior administrators that work within your team. You will need to be firm but fair to manage time keeping, annual leave requests, workloads, deadlines and supervisions/ appraisals. You will also be working alongside the Head of Departments for Mental Health, Primary Care and Pharmacy so need to be a team player and acknowledge how each team feed Into and affect each other.

You must be able to work autonomously at times and understand the value of Information sharing

Please note that there is no parking available on site but there are car parks located withinwalking distance.

Main duties of the job

  • Managing the admin staff
  • Appraisals, supervisions, poor performance when needed
  • Booking clinic appointments if staff are short.
  • Booking agency GPs when the Lead GP is on leave via etips.
  • MDT attendance and minute taking - Using template to add notes to each patient's record and booking appointments / referring to other services where appropriate.
  • Monthly Action plan meetings aswell as attending Clinical Governance and medicine Management meetings.
  • Arranging paperwork for planned visitors e.g. for assessments of patients, social care workers etc..
  • Complete SAR requests (redaction and sending medical records following GDPR).
  • Requesting medical information from patients community care providers.
  • Healthroster
  • Booking other internal clinic appointments e.g. GP, ANP, investigations, physio, optician, podiatry etc.
  • GP2GP/GMS (patient record maintenance).
  • Links/EDI (patient record maintenance).
  • PDS updates (patient record maintenance).
  • Checking of new in patients addresses/telephone numbers updating records.
  • NHS number allocation.

Please see the job description attached for more responsibilities.

About us

About the Company

We change lives by transforming health and care.

Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.

Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.

While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can.

To find out more about HCRG Care Group, please visit https://www.hcrgcaregroup.com/about-us-2

Date posted

11 February 2025

Pay scheme

Other

Salary

£30,000 to £30,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

HCRGCG/TP/42452/13966

Job locations

HCRG Care Group

Chelmsford

Essex

CM2 6LQ


Job description

Job responsibilities

As an Administration Manager, youll be part of our valued team:

  • Competitive salary of£30,000per year depending on experience with group pension
  • Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
  • Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates
  • Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
  • Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
  • An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year

Job description

Job responsibilities

As an Administration Manager, youll be part of our valued team:

  • Competitive salary of£30,000per year depending on experience with group pension
  • Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
  • Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates
  • Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
  • Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
  • An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year

Person Specification

General Requirements

Essential

  • Click Apply for this job above to view the Job Description on our career site

Desirable

  • Click Apply for this job above to view the Job Description on our career site
Person Specification

General Requirements

Essential

  • Click Apply for this job above to view the Job Description on our career site

Desirable

  • Click Apply for this job above to view the Job Description on our career site

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

HCRG Care Group

Address

HCRG Care Group

Chelmsford

Essex

CM2 6LQ


Employer's website

https://www.hcrgcaregroup.com/ (Opens in a new tab)


Employer details

Employer name

HCRG Care Group

Address

HCRG Care Group

Chelmsford

Essex

CM2 6LQ


Employer's website

https://www.hcrgcaregroup.com/ (Opens in a new tab)


For questions about the job, contact:

Recruiter

Recruitment Team

careers@hcrgcaregroup.com

03002471122

Date posted

11 February 2025

Pay scheme

Other

Salary

£30,000 to £30,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

HCRGCG/TP/42452/13966

Job locations

HCRG Care Group

Chelmsford

Essex

CM2 6LQ


Privacy notice

HCRG Care Group's privacy notice (opens in a new tab)